USER’S GUIDE®MFC-640CWVersion B
viii WARNING Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the t
7 - 4 MESSAGE CENTERPlaying voice messagesFollow the steps below to listen to voice messages:1Press Play/Record.Adjust the Volume by pressing or .A
MESSAGE CENTER 7 - 5Erasing incoming messagesYou can erase voice messages individually, or all at once.To erase voice messages individually1Press Pl
7 - 6 MESSAGE CENTERSetting Maximum Time for incoming messagesYour machine comes set to receive voice messages up to 30 seconds long. You can change
MESSAGE CENTER 7 - 7Record Fax/Tel Outgoing Announcement (F/T OGM)This is the announcement played by your Brother machine (not an external TAD) when
8 - 1 PRINTING REPORTS8Fax settings and activityYou need to set up the Transmission Verification Report and Journal Period in the menu table.Press M
PRINTING REPORTS 8 - 2Setting the Journal PeriodYou can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours,
8 - 3 PRINTING REPORTSPrinting reports Following reports are available: How to print a report1Press Menu/Set, 6.2Press ▲ or ▼ to select the report y
MAKING COPIES 9 - 19Using the machine as a copierYou can use your machine as a copier, making up to 99 copies at a time.Enter Copy modeBefore making
9 - 2 MAKING COPIESMaking a single copy1Press (Copy) to illuminate it in green.2Load your document.(See Load documents on page 1-6.)3Press Black St
MAKING COPIES 9 - 3Using the Copy Options key When you want to quickly change the copy settings temporarily for the next copy, use the Copy Options
ixChoosing a locationPlace your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a tele
9 - 4 MAKING COPIESChanging the temporary copy settingsUse the Copy Options key to quickly set the following copy settings temporarily for the next
MAKING COPIES 9 - 5Increasing copy speed or qualityYou can select the copy quality. The default setting is Normal.1Press (Copy) to illuminate it in
9 - 6 MAKING COPIESEnlarging or reducing the image copiedYou can select the following enlargement or reduction ratios.Custom(25-400%) allows you to
MAKING COPIES 9 - 76Press Black Start or Color Start.Setting paper typeIf you are copying on special paper, be sure to select the type of paper you
9 - 8 MAKING COPIESSetting paper sizeIf copying on paper other than Letter size, you will need to change the paper size setting.1Press (Copy) to il
MAKING COPIES 9 - 9Sorting copies using the ADFYou can sort multiple copies. Pages will be stacked in the order 321, 321, 321, and so on.1Press (Co
9 - 10 MAKING COPIESMaking N in 1 copies or a poster (Page Layout) You can reduce the number of pages for copies by using the N in 1 copy feature. T
MAKING COPIES 9 - 11If you are using the scanner glass:7After the machine scans the page, the LCD shows:Press 1 to scan the next page.8Put the next
9 - 12 MAKING COPIESPlace document face down in the direction shown below.2 in 1 (P)4 in 1 (P)Poster (3X3)You can make a poster size copy of a photo
MAKING COPIES 9 - 13Changing the default copy settingsYou can save the copy settings you use most often by setting them as default. These settings w
x Quick Reference GuideSending faxesAutomatic Transmission1If it is not illuminated in green, press (Fax).2Load your document. 3Enter the fax numb
9 - 14 MAKING COPIESAdjusting color saturationColor saturation can only be changed through the default setting.1Press Menu/Set, 3, 4.2Press ▲ or ▼ t
MAKING COPIES 9 - 15Legal limitationsColor reproductions of certain documents are illegal and may result in either criminal or civil liability. This
10 - 1 WALK-UP PHOTOCAPTURE CENTER™10IntroductionEven if your machine is not connected to your computer, you can print photos directly from your dig
WALK-UP PHOTOCAPTURE CENTER™ 10 - 2PhotoCapture Center™ requirementsTo avoid error conditions, please remember: The DPOF file on the media card mus
10 - 3 WALK-UP PHOTOCAPTURE CENTER™Getting startedFirmly insert the card into the appropriate slot.PhotoCapture key lights: PhotoCapture light is ON
WALK-UP PHOTOCAPTURE CENTER™ 10 - 4The steps below give a brief outline of the Direct Printing feature. Please see the remaining pages of this chapt
10 - 5 WALK-UP PHOTOCAPTURE CENTER™Printing the Index (Thumbnails)The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and
WALK-UP PHOTOCAPTURE CENTER™ 10 - 6Printing imagesBefore you can print an individual image, you have to know the image number.1Print the index first
10 - 7 WALK-UP PHOTOCAPTURE CENTER™Paper Type & Paper Size6Press ▲ or ▼ to select the type of paper you are using, Letter Glossy, 4"x 6&quo
WALK-UP PHOTOCAPTURE CENTER™ 10 - 8DPOF printingDPOF stands for Digital Print Order Format.Major Digital Camera manufacturers (Canon Inc., Eastman K
xiDialing operationsSpeed-Dialing1If it is not illuminated in green, press (Fax).2Load your document.3Press Search/Speed Dial, press #, and then
10 - 9 WALK-UP PHOTOCAPTURE CENTER™Changing the default settingsYou can save the PhotoCapture Center™ settings you use most often by setting them as
WALK-UP PHOTOCAPTURE CENTER™ 10 - 10Adjusting contrastYou can choose the contrast setting. More contrast will make an image look sharper and more vi
10 - 11 WALK-UP PHOTOCAPTURE CENTER™ SharpnessThis setting enhances the detail of an image. It is similar to adjusting the fine focus on a camera.
WALK-UP PHOTOCAPTURE CENTER™ 10 - 12Scan to CardYou can scan black and white and color documents into a media card. Black and white documents will b
10 - 13 WALK-UP PHOTOCAPTURE CENTER™5Press ▲ or ▼ to select the quality you want.To change the file type, press Menu/Set and go to Step 6.—OR—To sta
WALK-UP PHOTOCAPTURE CENTER™ 10 - 14Understanding the Error MessagesOnce you are familiar with the types of errors that can occur while you’re using
11 - 1 SOFTWARE AND NETWORK FEATURES11The User’s Guide on the CD-ROM includes the Software User’s Guide for features available when connected to a c
IMPORTANT INFORMATION 12 - 112Standard telephone and FCC NoticesThese notices are in effect on models sold and used in the United States onlyThis eq
12 - 2 IMPORTANT INFORMATIONIf this equipment causes harm to the telephone network, the telephone company will notify you in advance that temporary
IMPORTANT INFORMATION 12 - 3WARNINGThis machine has been certified to comply with FCC standards, which are applied to the USA only. Federal Communic
xii How to access the complete User’s GuideThis User’s Guide does not contain all the information about the machine such as how to use the advanced
12 - 4 IMPORTANT INFORMATIONIndustry Canada Compliance Statement (Canada only) This Class B digital apparatus complies with Canadian ICES-003. Cet a
IMPORTANT INFORMATION 12 - 5Important safety instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins
12 - 6 IMPORTANT INFORMATION13Never push objects of any kind into this product through cabinet slots, since they may touch dangerous voltage points
IMPORTANT INFORMATION 12 - 7TrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Bro
13 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE13 Troubleshooting Error messagesAs with any sophisticated office product, errors may occur. If this h
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 2Document Jam The document was not inserted or fed properly or the document fed from the ADF was too lo
13 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCENo Paper Fed The machine is out of paper. Add paper, and then press Black Start or Color Start.The pap
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 4Unable to ChangeUnable to CleanUnable to Init.Unable to PrintUnable to ScanThe machine has a mechanica
13 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCEDocument jams If the document is jammed, follow the steps below.Document is jammed in the top of the A
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 6Printer jam or paper jamRemove the jammed paper depending on where it is jammed in the machine.Paper i
xiii5Click the documentation you want to read. Quick Setup Guide: Setup and Software Installation Instructions User’s Guide (3 manuals): User’s G
13 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCEPaper is jammed inside the machine1Remove the jam clear cover. Pull the jammed paper out of the machin
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 84Close the scanner cover by lifting it to release the lock. Gently push the scanner cover support down
13 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCEIf you are having difficulty with your machineIf you think there is a problem with your machine, check
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 10Printing (Continued)Smudged stain at the top center of the printed page.Make sure the paper is not to
13 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinting Received Faxes (Continued)Received color fax prints only in black and white.Replace the colo
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 12Handling Incoming CallsThe machine ‘Hears’ Voice as CNG Tone.If your machine is set to Easy Receive O
13 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCEPhotoCapture Center™ Difficulties Removable Disk does not work properly.a)Have you installed the Wind
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 14Setting Dial ToneSetting the dial tone to Detection will shorten the dial detect pause.1Press Menu/Se
13 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCEHow to improve print qualityCleaning the print headTo ensure good print quality, the machine will reg
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 16Checking the print qualityIf faded or streaked colors and text appears on your output, some of the no
xiv To view Documentation (For Macintosh®) 1Turn on your Macintosh®. Insert the Brother CD-ROM labeled Macintosh® into your CD-ROM drive. The follow
13 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCE8Press 2 (No) for Black or three colors with a problem.The LCD shows:Press 1 (Yes).The machine will s
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 18Checking the printing alignmentYou should rarely need to adjust the printing alignment however, if af
13 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCEChecking the ink volumeYou can check the ink that is left in the cartridge.1Press Ink.2Press ▲ or ▼ t
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 20Packing and shipping the machineWhenever you transport the machine, use the packing materials that ca
13 - 21 TROUBLESHOOTING AND ROUTINE MAINTENANCE3Lift the scanner cover to release the lock. Gently push the scanner cover support down and close the
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 229Pack the machine, the printed materials and additional parts (handset, cords and CD) in the original
13 - 23 TROUBLESHOOTING AND ROUTINE MAINTENANCERoutine maintenanceCleaning the scannerLift the document cover. Clean the scanner glass with isopropy
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 24Cleaning the machine printer platen Be careful not to touch the paper feed star wheels or encoder fi
13 - 25 TROUBLESHOOTING AND ROUTINE MAINTENANCECleaning the Paper Pick-up Roller 1Unplug the machine from the AC power outlet and remove the Jam Cle
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 26Replacing the ink cartridgesYour machine is equipped with an ink dot counter. The ink dot counter aut
xvHow to access Brother Support (For Windows®)You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer
13 - 27 TROUBLESHOOTING AND ROUTINE MAINTENANCE4Remove the protective yellow caps.5Each color has its own correct position. Keep the ink cartridge i
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 287If you replaced an ink cartridge while Near Empty was displayed on the LCD, the LCD may ask you to v
13 - 29 TROUBLESHOOTING AND ROUTINE MAINTENANCECaution Do not remove ink cartridges if you do not need to replace them. If you do so, it may reduce
TROUBLESHOOTING AND ROUTINE MAINTENANCE 13 - 30Uninstalling the handset and the handset cradleIf you do not use the handset and the handset cradle,
A - 1 APPENDIX AASetting up telephone servicesYour machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telep
APPENDIX A A - 2What does Brother’s ‘Distinctive Ring’ do?The Brother machine has a Distinctive Ring feature that allows you to use your machine to
A - 3 APPENDIX ABefore you choose the ring pattern to registerYou can only register one Distinctive Ring pattern with the machine. Some ring pattern
APPENDIX A A - 4Registering the Distinctive Ring patternVery important!After you have set the Distinctive Ring feature to ON, the receive mode is se
A - 5 APPENDIX ACaller IDAfter a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you pick up the handset
APPENDIX A A - 6Viewing Caller ID ListCaller ID memory stores information for up to thirty calls. When the thirty-first call comes in, information a
xviTable of Contents1Introduction ...1-1Using this Guide ...
A - 7 APPENDIX AAdvanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an external t
APPENDIX A A - 8Using a cordless external handsetIf your cordless telephone is connected to the EXT. jack on the machine and you typically carry the
A - 9 APPENDIX AConnecting an external device to your machineConnecting an external telephoneYou can connect a separate telephone (or telephone answ
APPENDIX A A - 10The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has a
A - 11 APPENDIX AConnectionsThe external TAD must be plugged into the back of the machine, into the jack labeled EXT. Your machine cannot work prope
APPENDIX A A - 12Special line considerationsRoll over phone linesA roll over phone system is a group of two or more separate telephone lines that pa
A - 13 APPENDIX AInstalling machine, external two-line TAD and two-line telephoneWhen you are installing an external two-line telephone answering de
APPENDIX A A - 14Multi-line connections (PBX)Most offices use a central telephone system. While it is often relatively simple to connect the machine
B - 1 APPENDIX BBOn-screen programmingYour machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly p
APPENDIX B B - 2Menu keysYou can access the menu mode by pressing Menu/Set.When you enter the menu, the LCD scrolls.Press 1 for General Setup menu—O
xviiSetting the Handset Volume... 2-7Choosing the Handset Volume (For Volume Amplify)...
B - 3 APPENDIX BMain Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup1.Mode Timer — 5 Mins2 Mins1 Min30 Secs0 SecOffSets the tim
APPENDIX B B - 41.General Setup(Continued)5.Auto Daylight— OnOffChanges for Daylight Savings Time automatically.2-106.On/Off Setting— Fax Receive:On
B - 5 APPENDIX B2.Fax(Continued)2.Setup Send(In Fax mode only)1.Contrast AutoLightDarkChanges the lightness or darkness of faxes you send.3-72.Fax R
APPENDIX B B - 62.Fax(Continued)5.Remote Fax Opt1.Fwd/Page/StoreOffFax ForwardPagingFax StoragePC Fax ReceiveSets the machine to forward fax message
B - 7 APPENDIX B3.Copy 1.Quality BestNormalFastSelects the Copy resolution for your type of document.9-132.Brightness —- +- +- +- +- +Adjusts t
APPENDIX B B - 84.PhotoCapture(Continued)4.Contrast —- +- +- +- +- +Adjusts the contrast. 10-105.True2LifeOnOff1.White Balance- +- +- +- +-
B - 9 APPENDIX B5.LAN 1.TCP/IP (Wired)1.BOOT MethodAutoStaticRARPBOOTPDHCPYou can choose the BOOT method that best suits you needs.See Network User’
APPENDIX B B - 105.LAN(Continued)2.TCP/IP (WLAN)(Continued)4.Gateway [000-255].[000-255].[000-255].[000-255]Enter the Gateway address.See Network Us
B - 11 APPENDIX B6.Print Reports1.Transmission— — You can print these lists and reports.8-32.Help List ——3.Quick-Dial ——4.Fax Journal——5.User Settin
APPENDIX B B - 12Entering TextWhen you are setting certain menu selections, such as the Station ID, you may need to type text into the machine. Most
If you need to call Customer ServicePlease complete the following information for future reference:Model Number: MFC-640CWSerial Number:*Date of Purch
xviiiTo select or change your Receive Mode ...4-2Setting the Ring Delay...4-3Setting Toll Sa
B - 13 APPENDIX BSpecial characters and symbols Press , # or 0, and then press or to move the cursor under the special character or symbol you w
GLOSSARY G - 1GADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.Auto Reduction R
G - 2 GLOSSARYCoding method Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Hu
GLOSSARY G - 3Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive.Fax Receive Code P
G - 4 GLOSSARYOut of Paper Reception Receives faxes into the machine’s memory when the machine is out of paper.Overseas Mode Makes temporary chang
GLOSSARY G - 5Scanning The process of sending an electronic image of a paper document into your computer.Scan to Card You can scan a black and whi
S - 1 SPECIFICATIONSSProduct descriptionGeneralSpecificationsMemory Capacity 16 MBAutomatic Document Feeder (ADF) Up to 10 pagesPaper Tray 100 Sheet
SPECIFICATIONS S - 2Print mediaWeight 13.4 lb (6.1 kg)Noise Operating: 42.5 to 51 dB** It depends on printing conditionsTemperature Operating:Best P
S - 3 SPECIFICATIONSCopyColor/Black Color/BlackDocument Size ADF Width: 5.8" to 8.5" (147 mm to 216 mm)ADF Height: 5.8" to 14"
SPECIFICATIONS S - 4PhotoCapture Center™Available Media CompactFlash® (Type I only)(Microdrive™ is not compatible)(Compact I/O card such as Compact
xix7Message Center ... 7-1Message Center mode ...
S - 5 SPECIFICATIONSFaxCompatibility ITU-T Group 3Coding System MH/MR/MMR/JPEGModem Speed Automatic Fallback14400 bps Document Size ADF Width: 5.8
SPECIFICATIONS S - 6Scanner Memory Transmission Up to 4801/4002 pages Out of Paper Reception Up to 4801/4002 pages 1“Pages” refers to the “Brother S
S - 7 SPECIFICATIONSPrinterInterfacesPrinter Driver Windows® 98/98SE/Me/2000 Professional and XP driver supporting Brother Native Compression mode a
SPECIFICATIONS S - 8Computer requirements
S - 9 SPECIFICATIONSConsumable itemsInk The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print
SPECIFICATIONS S - 10Network (LAN)LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send and PC Fax Recei
I - 1 INDEXIndexAAccess codes, storing and dialing ... 5-5Accessories and supplies ... iiADF (automatic document fee
INDEX I - 2Copy Options key (copying)Brightness ...9-8Paper Size ...9-8Paper Type ...9
I - 3 INDEXsending ... 3-1at end of conversation .. 3-6automatic ... 3-5Broadcasting ... 3-
INDEX I - 4erasing messages ...7-5playing voice messages ...7-4printing faxes from memory ...7-4recording a conversa
xxIncreasing copy speed or quality ...9-13Adjusting brightness ...9-13Adjusti
I - 5 INDEXresolution ... S-7specifications ...S-7See Software User’s Guide on the CD-ROM.Programming your mac
INDEX I - 6TTAD (telephone answering device), external ...4-1, A-9, A-13connecting ...A-9, A-11receive mode ...
R - 1 REMOTE RETRIEVAL ACCESS CARDRemote Retrieval Access cardIf you plan to retrieve voice or fax messages while away from your machine, carrying t
R - 2Check Receiving StatusPress 9 7then for Fax messages, press 1.Voice messages, press 2. 1 long beep — Received message 3 short beeps — No
EQUIPMENT ATTACHMENT LIMITATIONS(Canada only)NOTICEThis product meets the applicable Industry Canada technical specifications.NOTICE The Ringer Equiva
These machines are made for use in the USA and Canada only. We cannot recommend using them overseas because it may violate the Telecommunications Regu
xxi13Troubleshooting and routine maintenance ... 13-1Troubleshooting ... 1
xxiiUsing a cordless external handset... A-8Changing the remote codes... A-8Connecting a
xxiiiComputer requirements...S-8Consumable items...
1 - 1 INTRODUCTION1Using this GuideThank you for buying a Brother Multi-Function Center (MFC). Your machine is simple to use, with LCD screen instru
INTRODUCTION 1 - 2Control panel overview1Message Center keys MC On/OffLets you activate the Message Center and will blink if you have new messages.P
1 - 3 INTRODUCTION7Fax ResolutionAdjusts the resolution when you send a fax.8 Black StartLets you start sending faxes or making copies in black &
INTRODUCTION 1 - 4Turning the machine on and offWhen the machine is idle, you can turn it on and off by pressing the On/Off key. In Off mode, no mac
iBrother numbersRegister your productBy registering your product with Brother International Corporation, you will be recorded as the original owner
1 - 5 INTRODUCTIONOn/Off Setting You can customize the machine’s On/Off key. The default setting is Fax Receive:Off. Your machine will not work when
INTRODUCTION 1 - 6Load documentsYou can send a fax, make copies, and scan from the ADF (automatic document feeder) or from the scanner glass.Using t
1 - 7 INTRODUCTION1Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed rolle
INTRODUCTION 1 - 8Using the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. Documents can be up to 8.5 in.
1 - 9 INTRODUCTIONAbout paperThe print quality can be affected by the type of paper you use in the machine.To get the best print quality for the set
INTRODUCTION 1 - 10Handling and using special paper Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from mo
1 - 11 INTRODUCTIONPaper type and size for each operationPaper Type Paper Size UsageFax Copy PhotoCapture PrinterCut Paper Letter 8 1/2" x 11&
INTRODUCTION 1 - 12Paper weight, thickness and capacity* Up to 50 sheets for Legal size paper (20 lb)* Up to 100 sheets of 20 lbPaper capacity of th
1 - 13 INTRODUCTIONPrintable areaThe printable area depends on the settings in the application you are using. The figures below show the unprintable
INTRODUCTION 1 - 14How to load paper, envelopes and post cardsTo load paper or other media1Pull the paper tray completely out of the machine and rem
ii Brother fax back system (USA only)Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questi
1 - 15 INTRODUCTION4Fan the stack of paper well to avoid paper jams and mis-feeds.5Gently insert the paper into the paper tray print side down and t
INTRODUCTION 1 - 16To load envelopes Use envelopes that weigh from 20-25 lb (75-95 g/m2). Some envelopes require margin settings in the applicatio
1 - 17 INTRODUCTION2Insert the envelopes into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide
INTRODUCTION 1 - 18About fax machinesCustom featuresDo you have Voice Mail on the phone line?If you have Voice Mail on the phone line where you will
1 - 19 INTRODUCTIONFax tones and handshakeWhen someone is sending a fax, the machine sends fax calling tones (CNG tones). These are quiet, intermitt
INTRODUCTION 1 - 20ECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the machine to check a fax transmission while it is in pr
2 - 1 GETTING STARTED2Initial SetupSetting the Date and TimeWhen the machine is not in use it will display the date and time. If you set up the Stat
GETTING STARTED 2 - 2Setting the Station IDYou should store your name or company name and fax number so they print on all fax pages you send.1Press
2 - 3 GETTING STARTEDGeneral SetupSetting the Mode TimerThe machine has four temporary mode keys on the control panel: PhotoCapture, Copy, Fax and S
GETTING STARTED 2 - 4Setting the Paper Type To get the best print quality, set the machine for the type of paper you are using.1Press Menu/Set, 1, 2
iiiNotice - Disclaimer of Warranties(USA and Canada)BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER
2 - 5 GETTING STARTEDSetting the Ring VolumeYou can turn the ring Off or you can select the ring volume level.1Press Menu/Set, 1, 4, 1.2Press ▲ or ▼
GETTING STARTED 2 - 6Setting the Speaker VolumeYou can adjust the speaker volume.1Press Menu/Set, 1, 4, 3.2Press ▲ or ▼ to select Low, Med, High or
2 - 7 GETTING STARTEDSetting the Handset Volume1Press Menu/Set, 1, 4, 4.2Press ▼ to select High or Low.Press Menu/Set.3Press Stop/Exit.—OR—You can a
GETTING STARTED 2 - 8Choosing the Handset Volume (For Volume Amplify)Before you begin to use the machine, you must decide if you need to set the han
2 - 9 GETTING STARTEDSetting Volume Amplify Please carefully read Choosing the Handset Volume on page 2-8 before you do the following steps:1Press M
GETTING STARTED 2 - 10Turning on Automatic Daylight Savings TimeYou can set the machine to change automatically for Daylight Savings Time. It will r
3 - 1 SETUP SEND3How to enter Fax modeBefore sending faxes, make sure (Fax) is illuminated in green. If not, press (Fax) to enter Fax mode. The
SETUP SEND 3 - 2Speed-DialingPress Search/Speed Dial, #, and then the two digit Speed-Dial number. (See Storing Speed-Dial numbers on page 5-1.)Sear
3 - 3 SETUP SENDHow to FaxColor fax transmissionYour machine can send a color fax to machines that support this feature.However, color faxes cannot
SETUP SEND 3 - 4Faxing from the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to
iv Brother® One Year Limited Warranty and Replacement Service(USA only)Who is covered: • This limited warranty ("warranty") is givenonly t
3 - 5 SETUP SENDAutomatic transmission This is the easiest way to send a fax.1If it is not illuminated in green, press (Fax).2Load your document.3
SETUP SEND 3 - 6Sending a fax at the end of a conversationAt the end of a conversation you can send a fax to the other party before you both hang up
3 - 7 SETUP SENDBasic sending operationsSending faxes using multiple settingsWhen you send a fax you can choose any combination of these settings: c
SETUP SEND 3 - 8Fax ResolutionYou can use the Fax Resolution key to change the setting temporarily (for this fax only). In Fax mode , press Fax Res
3 - 9 SETUP SENDDual Access (Black & White only)You can dial a number, and begin scanning the fax into memory—even when the machine is sending f
SETUP SEND 3 - 10Real Time TransmissionWhen you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon
3 - 11 SETUP SENDChecking job statusCheck which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows No Jobs Waitin
SETUP SEND 3 - 12Advanced sending operationsBroadcasting (Black & White only)Broadcasting is when the same fax message is automatically sent to
3 - 13 SETUP SENDTo Stop a Broadcast In Progress1Press Menu/Set, 2, 6.The LCD will display the fax number being dialed.2Press Menu/Set.The LCD will
SETUP SEND 3 - 14Delayed Fax (Black & White only)During the day you can store up to 50 faxes in the memory to be sent within 24 hours. These fax
vBrother® One Year Limited Warranty and Replacement Service(USA only)by Brother in its sole discretion. Brotherreserves the right to supply a refu
3 - 15 SETUP SENDDelayed Batch Transmission (Black & White only) Before sending the delayed faxes, your machine will help you economize by sorti
SETUP RECEIVE 4 - 14Basic receiving operationsChoosing the Receive ModeThere are four different Receive Modes for your machine. You can choose the m
4 - 2 SETUP RECEIVETo select or change your Receive Mode 1If it is not illuminated in green, press (Fax).2Press Menu/Set, 0, 1.3Press ▲ or ▼ to se
SETUP RECEIVE 4 - 3Setting the Ring DelayThe Ring Delay sets the number of times the machine rings before it answers in Fax Only, Fax/Tel and MC:Msg
4 - 4 SETUP RECEIVESetting Toll Saver (Msg Ctr mode)When you set the toll saver feature, the machine answers after four rings if you do not have voi
SETUP RECEIVE 4 - 5Setting the F/T Ring Time (Fax/Tel mode only)If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the machine w
4 - 6 SETUP RECEIVEEasy Receive When you use this feature, you don’t have to press Black Start, Color Start, or the Fax Receive Code 5 1 when you a
SETUP RECEIVE 4 - 7Printing a reduced incoming fax (Auto Reduction)If you choose On, the machine automatically reduces an incoming fax to fit on one
4 - 8 SETUP RECEIVEPolling Polling is the process of retrieving faxes from another fax machine. You can use your machine to ‘poll’ other machines, o
QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 15Storing numbers for easy dialingYou can set up your machine to do following types of easy dialing: Spee
vi BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)Pursuant to this limited warranty of 1 year from the date of purchas
5 - 2 QUICK-DIAL NUMBERS AND DIALING OPTIONSChanging Speed-Dial numbersIf you try to store a Speed-Dial number where a number has already been store
QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 3Setting up Groups for Broadcasting Groups allow you to send the same fax message to many fax numbers by
5 - 4 QUICK-DIAL NUMBERS AND DIALING OPTIONS6Use the dial pad and the chart on page B-12 to enter a name for the Group.Press Menu/Set.(For example,
QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 5Dialing optionsAccess codes and credit card numbers Sometimes you may want to choose from several long d
5 - 6 QUICK-DIAL NUMBERS AND DIALING OPTIONSPausePress Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you c
QUICK-DIAL NUMBERS AND DIALING OPTIONS 5 - 7Telephone (voice) operations You can use the machine to make voice telephone calls by dialing manually o
5 - 8 QUICK-DIAL NUMBERS AND DIALING OPTIONSAnswering calls with the Speaker PhoneWhen the machine rings, instead of lifting the handset, press Spea
REMOTE FAX OPTIONS (BLACK & WHITE ONLY) 6 - 16Setting up Fax ForwardingWhen you select Fax Forward, your machine stores the received fax in the
6 - 2 REMOTE FAX OPTIONS (BLACK & WHITE ONLY)Programming your pager numberWhen Paging is selected, your machine dials the pager number you’ve pr
REMOTE FAX OPTIONS (BLACK & WHITE ONLY) 6 - 3Setting Fax StorageIf you select Fax Storage, your machine stores the received fax in the memory. Y
viiSafety precautionsTo use the machine safelyPlease refer to these instructions for later reference and before attempting any maintenance.WARNINGT
6 - 4 REMOTE FAX OPTIONS (BLACK & WHITE ONLY)4Press ▲ or ▼ to select Backup Print:On or Backup Print:OffPress Menu/Set.5Press Stop/Exit.Changing
REMOTE FAX OPTIONS (BLACK & WHITE ONLY) 6 - 5Turning off Remote Fax Options1Press Menu/Set, 2, 5, 1. 2Press ▲ or ▼ to select Off.Press Menu/Set.
6 - 6 REMOTE FAX OPTIONS (BLACK & WHITE ONLY)Setting your Remote Access CodeThe remote access code lets you access the Remote Retrieval features
REMOTE FAX OPTIONS (BLACK & WHITE ONLY) 6 - 7Remote RetrievalYou can call your machine from any touch tone telephone or fax machine, then use th
6 - 8 REMOTE FAX OPTIONS (BLACK & WHITE ONLY)Remote commandsFollow the commands below to access features when you are away from the machine. Whe
REMOTE FAX OPTIONS (BLACK & WHITE ONLY) 6 - 995Change the Fax Forwarding, Paging or Fax Storage settings1 OFF You can select Off after you have
6 - 10 REMOTE FAX OPTIONS (BLACK & WHITE ONLY)Retrieving fax messagesYou can call your machine from any touch tone telephone or fax machine and
MESSAGE CENTER 7 - 17Message Center modeThe Messages Center feature will store up to 99 incoming voice or fax messages. Messages are stored in the o
7 - 2 MESSAGE CENTERRecording Message Center Outgoing MessageRecording the Message Center Outgoing Message (Msg Ctr OGM) is the first step you need
MESSAGE CENTER 7 - 3Erasing Outgoing Message (OGM)1Press Menu/Set, 2, 7, 1.2Press ▲ or ▼ to select Msg Ctr OGM (or F/T OGM).Press Menu/Set.3Press ▲
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