Brother MFC-8840D Datenblatt

MFC-8440MFC-8840DUSER’S GUIDEVersion B

ix3On-screen programming ...3-1User-friendly programming ...

SETUP SEND 6 - 8ContrastIf your document is very light or very dark, you may want to set the contrast.Use Light to make the fax darker. Use Dark to

6 - 9 SETUP SENDFax ResolutionWhen you have a document in the ADF or on the scanner glass you can use the Resolution key to change the setting tempo

SETUP SEND 6 - 10Dual AccessYou can dial a number, and begin scanning the fax into memory—even when the MFC is receiving, sending or printing a fax

6 - 11 SETUP SENDReal Time TransmissionWhen you are sending a fax, the MFC will scan the documents into the memory before sending. Then, as soon as

SETUP SEND 6 - 125Press 1 if you want to choose more settings and the LCD will return to the Setup Send menu.—OR—Press 2 if you have finished choosi

6 - 13 SETUP SENDCancelling a scheduled jobYou can cancel a fax job that is stored and waiting in memory.1Press Menu, 2, 6.Any jobs that are waiting

SETUP SEND 6 - 14Advanced sending operationsComposing the electronic Cover PageThe Cover Page is created at the receiving machine. Your Cover Page i

6 - 15 SETUP SENDComposing your own commentsYou can set up two comments of your own.1If it is not illuminated in green, press (Fax).2Press Menu, 2

SETUP SEND 6 - 166Enter two digits to show the number of pages you are sending.Press Set.(For example, press 0, 2 for 2 pages or enter 0 0 to leave

6 - 17 SETUP SENDUsing a printed cover pageIf you prefer to use a printed cover page that you can write on, you can print the sample page and attach

xReception into memory...5-6Printing a fax from the memory ... 5-7Setting t

SETUP SEND 6 - 18 If the memory is full, press Stop/Exit to stop the job or if more than one page has been scanned, press Start to send the portion

6 - 19 SETUP SENDOverseas ModeIf you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that

SETUP SEND 6 - 20Delayed FaxDuring the day you can store up to 50 faxes in the memory to be sent within 24 hours. These faxes will be sent at the ti

6 - 21 SETUP SENDDelayed Batch TransmissionBefore sending the delayed faxes, your MFC will help you economize by sorting all the faxes in the memory

SETUP SEND 6 - 227To send a single page, press 2 (or press Start again), wait for the fax to be polled.—OR—To send more than one page, press 1 and g

6 - 23 SETUP SEND8To send a single page, press 2 (or press Start again), wait for the fax to be polled.—OR—To send more than one page, press 1 and g

SETUP SEND 6 - 24Setting up the password1Press Menu, 2, 0, 1.2Enter a 4-digit number for the password.Press Set.If you are entering the password for

7 - 1 AUTO DIAL NUMBERS AND DIALLING OPTIONS7Storing numbers for easy diallingYou can set up your MFC to do three types of easy dialling: One-Touch,

AUTO DIAL NUMBERS AND DIALLING OPTIONS 7 - 24Enter a number (up to 20 digits).Press Set. If you want to enter a pause in the dialling sequence (for

7 - 3 AUTO DIAL NUMBERS AND DIALLING OPTIONSStoring Speed-Dial numbersYou can store Speed-Dial numbers, so that when you dial you will only have to

xiAdvanced sending operations ...6-14Composing the electronic Cover Page ...6-14Composing your

AUTO DIAL NUMBERS AND DIALLING OPTIONS 7 - 4Changing One-Touch and Speed-Dial numbersIf you try to store a One-Touch or Speed-Dial number where a nu

7 - 5 AUTO DIAL NUMBERS AND DIALLING OPTIONSSetting up Groups for BroadcastingGroups, which can be stored on a One-Touch key or a Speed-Dial locatio

AUTO DIAL NUMBERS AND DIALLING OPTIONS 7 - 64To include One-Touch or Speed-Dial numbers in the Group, enter them as if you were dialling.For example

7 - 7 AUTO DIAL NUMBERS AND DIALLING OPTIONSDialling optionsSearchYou can search for names you have stored in the One-Touch and Speed-Dial memory. (

AUTO DIAL NUMBERS AND DIALLING OPTIONS 7 - 8Speed-Dialling1If it is not illuminated in green, press (Fax). Place the document face up in the ADF,

7 - 9 AUTO DIAL NUMBERS AND DIALLING OPTIONSAccess codes and credit card numbersSometimes you may want to choose from several long distance carriers

AUTO DIAL NUMBERS AND DIALLING OPTIONS 7 - 10PausePress Redial/Pause to insert a 3.5-second pause between numbers. If you are dialling overseas, you

8 - 1 REMOTE FAX OPTIONS8Fax ForwardingProgramming a Fax Forwarding numberWhen Fax Forwarding is set to On, your MFC stores the received fax in the

REMOTE FAX OPTIONS 8 - 2Setting Fax StorageIf you set Fax Storage to ON, you will be able to retrieve fax messages from another location using Fax F

8 - 3 REMOTE FAX OPTIONSSetting your Remote Access CodeThe remote access code lets you access the Remote Retrieval features when you are away from y

xii9Printing reports ...9-1MFC settings and activity ...

REMOTE FAX OPTIONS 8 - 4Remote retrievalYou can call your MFC from any telephone or fax machine using touch tone, then use the Remote Access Code an

8 - 5 REMOTE FAX OPTIONSRemote commandsFollow the commands below to access features when you are away from the MFC. When you call the MFC and enter

REMOTE FAX OPTIONS 8 - 6Retrieving fax messages1Dial your fax number.2When your MFC answers, immediately enter your Remote Access Code (3 digits fol

9 - 1 PRINTING REPORTS9MFC settings and activityYou need to set up the Transmission Verification Report and Journal Period in the menu table.Press M

PRINTING REPORTS 9 - 2Setting the Journal PeriodYou can set the MFC to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 o

9 - 3 PRINTING REPORTSPrinting reportsFive reports are available: To print a report1Press Menu, 5.2Press or to select the report you want.Press

MAKING COPIES 10 - 110Using the MFC as a copierYou can use your MFC as a copier, making up to 99 copies at a time.Enter Copy modeBefore making copie

10 - 2 MAKING COPIESTemporary copy settingsYou can improve your copies by using the Temporary Copy Keys: Enlarge/Reduce, Contrast, Quality, Tray Sel

MAKING COPIES 10 - 3Making a single copy from the ADF1Press (Copy) to illuminate it in green. Place the document face up in the ADF.2Press Start.Do

10 - 4 MAKING COPIESSingle or multiple copies using the scanner glassYou can make multiple copies using the scanner glass. Multiple copies will be s

xiii12Troubleshooting and routine maintenance ...12-1Troubleshooting ...12

MAKING COPIES 10 - 5Out of Memory messageIf the Out of Memory message appears, press Stop/Exit to cancel or press Start to copy scanned pages. You w

10 - 6 MAKING COPIESUsing the Copy keys(Temporary settings)When you want to change the settings only for the next copy, use the Temporary Copy keys.

MAKING COPIES 10 - 7Enlarge/ReduceYou can select the following enlargement or reduction ratios.Auto sets the MFC to calculate the reduction ratio th

10 - 8 MAKING COPIES5Press or to select the enlargement or reduction ratio you want.Press Set.—OR—You can select Custom and press Set.Use the di

MAKING COPIES 10 - 9Quality (type of document)You can select the Quality for your type of document. The default setting is Auto, which is used for d

10 - 10 MAKING COPIESContrastYou can adjust copy contrast to make copies darker or lighter.1Press (Copy) to illuminate it in green. Place the docume

MAKING COPIES 10 - 11Tray SelectYou can change the tray use only for the next copy.1Press (Copy) to illuminate it in green. Place the document face

10 - 12 MAKING COPIESDuplex/N in 1‘Duplex’ prints on both sides of the paper.Temporary keyLevel 1 Level 2 Option document Finished LayoutPress Du

MAKING COPIES 10 - 13Temporary keyLevel 1 Level 2 Option document Finished LayoutPress Duplex/N in 1(MFC-8840D)N in 1(MFC-8440)Duplex(2 in 1)(MFC

10 - 14 MAKING COPIESDuplex/N in 1 copyN in 1 copyYou can save paper by copying either two or four pages onto one page. Please make sure paper size

xivSSpecifications ...S-1Product description...

MAKING COPIES 10 - 1510After all the pages of the document have been scanned, select 2 and press Set, or press 2, to print the copies.PosterYou can

10 - 16 MAKING COPIESDuplex (1 in 1) (For MFC-8840D)Make a double-sided copy from a single-sided document1Press (Copy) to illuminate it in green. P

MAKING COPIES 10 - 17Make a double-sided copy from a double-sided document1Press (Copy) to illuminate it in green. Place the document face up in th

10 - 18 MAKING COPIESDuplex (2 in 1) and Duplex (4 in 1) (For MFC-8840D)1Press (Copy) to illuminate it in green. Place the document face up in the A

MAKING COPIES 10 - 19Changing the default copy settingsYou can adjust the copy settings that are shown in the chart. These settings will stay until

11 - 1 IMPORTANT INFORMATION11IEC 60825 SpecificationThis machine is a Class 1 laser product as defined in IEC 60825 specifications. The label shown

IMPORTANT INFORMATION 11 - 2For your safetyTo ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin powe

11 - 3 IMPORTANT INFORMATIONImportant safety instructions1Read all of these instructions.2Save them for later reference.3Follow all warnings and ins

IMPORTANT INFORMATION 11 - 413Unplug this product from the wall outlet and refer servicing to Authorized Service Personnel under the following condi

11 - 5 IMPORTANT INFORMATIONTrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Bro

INTRODUCTION 1 - 11Using this GuideThank you for buying a Brother Multi-Function Center (MFC). Your MFC-8440, MFC-8840D is simple to use, with LCD s

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 112 Troubleshooting Error messagesAs with any sophisticated office product, errors may occur. If this h

12 - 2 TROUBLESHOOTING AND ROUTINE MAINTENANCECheck Paper SizeWhen you see this error, the paper in the paper tray does not match the paper size you

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 3Not RegisteredYou tried to access a One-Touch or Speed-Dial number that is not programmed.Set up the O

12 - 4 TROUBLESHOOTING AND ROUTINE MAINTENANCEPls Open CoverA page, piece of paper or paper clip, etc. may be jammed inside the MFC.Open the front c

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 5Document jamsBased upon where the document is jammed, follow the appropriate set of instructions to re

12 - 6 TROUBLESHOOTING AND ROUTINE MAINTENANCEPaper jamsTo clear paper jams, please follow the steps in this section.WARNI NGAfter you have just use

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 71Pull the paper tray completely out of the MFC.2Pull the jammed paper up and out of the MFC.3Press the

12 - 8 TROUBLESHOOTING AND ROUTINE MAINTENANCEWARNI NGTo prevent damage to the MFC caused by static electricity, do not touch the electrodes shown i

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 9WARNI NGAfter you have just used the MFC, some internal parts of the MFC are extremely HOT! Wait for t

12 - 10 TROUBLESHOOTING AND ROUTINE MAINTENANCE8Push the lock lever down and take the toner cartridge out of the drum unit assembly. Take out the ja

1 - 2 INTRODUCTIONMFC part names and operations Front viewNo.Name Description1 (MFC-8440) Manual Feed Tray(MFC-8840D) Multi-purpose Tray (MP Tray)Lo

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 113Put the duplex tray and paper tray back into the MFC. The Jam Duplex message appears if you remove a

12 - 12 TROUBLESHOOTING AND ROUTINE MAINTENANCEIf you are having difficulty with your MFCIf you think there is a problem with the way your faxes loo

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 13Sending FaxesPoor sending quality. Try changing your resolution to Fine or S.Fine. Make a copy to che

12 - 14 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrinter DifficultiesThe MFC does not print. Check the following:• The MFC is plugged in and the power

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 15“Unable to write to LPT1” or “LPT1 already in use” Error Message appears.1. Make sure the MFC is on (

12 - 16 TROUBLESHOOTING AND ROUTINE MAINTENANCEPrint Quality DifficultiesPrinted pages are curled. Thin or thick paper below the standard can cause

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 17Improving the print qualityThis section provides information on the following topics:Examples of poor

12 - 18 TROUBLESHOOTING AND ROUTINE MAINTENANCEWhite Spots on black text and graphics at 94 mm intervalsBlack Spots at 94 mm intervalsIf the problem

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 19Black toner marks across the pageThe drum unit may be damaged. Put in a new drum unit. (See Replacing

12 - 20 TROUBLESHOOTING AND ROUTINE MAINTENANCECurl or waveCheck the paper type and quality. High temperatures and high humidity will cause paper to

INTRODUCTION 1 - 3 Back viewNo.Name Description12 Paper Adjustment Lever for Duplex Printing(MFC-8840D)Use to match your paper size for duplex print

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 21Packing and shipping the MFCWhenever you transport the MFC, use the packing materials that came with

12 - 22 TROUBLESHOOTING AND ROUTINE MAINTENANCE6Remove the drum unit and toner cartridge assembly. Leave the toner cartridge installed in the drum u

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 2310Pack the drum unit and toner cartridge assembly, telephone line cord, AC cord and printed materials

12 - 24 TROUBLESHOOTING AND ROUTINE MAINTENANCERoutine maintenanceCleaning the scannerTurn the MFC power switch off and lift the document cover. Cle

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 25Cleaning the printerCaution Do not use isopropyl alcohol to remove dirt from the control panel. It ma

12 - 26 TROUBLESHOOTING AND ROUTINE MAINTENANCE3Gently clean the scanner window by wiping it with a clean soft dry cloth. Do not use isopropyl alcoh

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 27Replacing the toner cartridgeThe MFC can print up to 6,700 pages using a high yield toner cartridge.

12 - 28 TROUBLESHOOTING AND ROUTINE MAINTENANCE1Open the front cover and pull out the drum unit. Caution Place the drum unit on a drop cloth or larg

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 292Hold down the lock lever on the right and pull the toner cartridge out of the drum unit.CautionHandl

12 - 30 TROUBLESHOOTING AND ROUTINE MAINTENANCE4Gently rock the toner cartridge from side to side five or six times to distribute the toner evenly i

1 - 4 INTRODUCTION Inside view (Document cover open) No.Name Description21 Document Guidelines Use to center the document on the scanner glass.22 Gl

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 317Clean the primary corona wire inside the drum unit by gently sliding the blue tab from right to left

12 - 32 TROUBLESHOOTING AND ROUTINE MAINTENANCEReplacing the drum unitThe MFC uses a drum unit to create print images on paper. If the LCD shows Cha

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 33Follow these steps to replace the drum unit:1Press the cover release button and then open the front c

12 - 34 TROUBLESHOOTING AND ROUTINE MAINTENANCE3Hold down the lock lever on the right and pull the toner cartridge out of the drum unit. (See Replac

TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 35Checking the drum lifeYou can see the percentage of the drum’s life that remains available.1Press Men

13 - 1 OPTIONAL ACCESSORIES13 Memory boardThe memory board is installed on the main controller board inside the MFC. When you add the optional memor

OPTIONAL ACCESSORIES 13 - 2Installing the optional memory boardWARNI NG DO NOT touch the surface of the main board within 15 minutes after turning o

13 - 3 OPTIONAL ACCESSORIES2Remove the side cover. Loosen the two screws, and then remove the metal shield plate.3Unpack the DIMM and hold it by the

OPTIONAL ACCESSORIES 13 - 45Press the DIMM straight into the slot (press firmly). Make sure the locks on each side of the DIMM click into place. (To

13 - 5 OPTIONAL ACCESSORIESNetwork (LAN) boardWhen you add the optional Network (LAN) Board (NC-9100h), you can connect your MFC into the network to

i THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR.APPROVAL INFORMATIONBrother advises th

INTRODUCTION 1 - 5Control panel overviewMFC-8440 and MFC-8840D have similar control panel keys.6127421 395 81011

OPTIONAL ACCESSORIES 13 - 6Before starting installationBe careful when handling the NC-9100h. There are many delicate electronic components that are

13 - 7 OPTIONAL ACCESSORIESWARNI NGTurn the MFC power switch off, before installing (or removing) the NC-9100h board.2Remove the side cover. Loosen

OPTIONAL ACCESSORIES 13 - 84Plug the NC-9100h into connector P1 located on the main board as shown in the illustration (press firmly) and secure the

13 - 9 OPTIONAL ACCESSORIESStep 2: Connecting the NC-9100h to an Unshielded Twisted Pair 10BASE-T or 100BASE-TX Ethernet NetworkTo connect the NC-91

OPTIONAL ACCESSORIES 13 - 10Link/Speed LED is green: 10 BASE T EthernetThis Link/Speed LED will be green if the print server is connected to a 10 BA

13 - 11 OPTIONAL ACCESSORIESPaper Tray #2You can purchase the Paper Tray #2 accessory (LT-5000) to use as a third paper source. Tray #2 holds up to

GLOSSARY G - 1GADF (Automatic Document Feeder) Documents can be placed in the ADF and scanned one page at a time automatically.Auto Reduction Redu

G - 2 GLOSSARYCover Page Prints a page at the other party’s fax machine that contains the sender and recipient’s name and fax number, number of pag

GLOSSARY G - 3Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD).Fine reso

G - 4 GLOSSARYPause Allows you to place a 3.5 second delay in the dialling sequence stored on Speed-Dial numbers. Press Redial/Pause as many times

1 - 6 INTRODUCTION67421 3 51 ShiftTo access memory locations 21 through 40 in the One-Touch keys hold down the Shift key.2 One-Touch keysThese 20 ke

GLOSSARY G - 5Standard resolution 203 x 97 dpi. It is used for regular size text and quickest transmission.Station ID The stored information that

S - 1 SPECIFICATIONSSProduct descriptionThe MFC-8440 and MFC-8840D are 5 in 1 Multi-Function Centers: Printer, Copier, Color Scanner, Fax, and PC-FA

SPECIFICATIONS S - 2Print mediaCopyGeneral (continued)Temperature Operating:Storage:10 - 32.5°C0 - 40°CHumidity Operating:Storage: 20 to 80% (withou

S - 3 SPECIFICATIONSFax Compatibility ITU-T Group 3Coding System MH/MR/MMR/JBIGModem Speed 33600-2400 bpsAutomatic FallbackDocument Size ADF Width:

SPECIFICATIONS S - 4ScannerColor/Monochrome Color/MonochromeTWAIN Compliant Yes (Windows® 98/98SE/Me/2000 Professional and Windows NT® Workstation V

S - 5 SPECIFICATIONSPrinterInterfacesEmulation PCL6 (Brother Printing System for Windows® emulation mode of HP LaserJet) and BR-Script (PostScript®)

SPECIFICATIONS S - 6Computer requirements*1 Microsoft® Internet Explorer 5 or greater.*2 Application software is different for Windows® and Macintos

S - 7 SPECIFICATIONSConsumable itemsToner Cartridge Life ExpectancyTN-3030: Standard Toner Cartridge - Up to 3,500*pagesTN-3060: High Yield Toner Ca

SPECIFICATIONS S - 8Network (LAN) board (NC-9100h)MFC-8440 (Option)MFC-8840D (Option)When you add the optional Network (LAN) Board (NC-9100h), you c

S - 9 SPECIFICATIONSOptional External Wireless Print/Scan Server (NC-2200w)NC-2200w External Wireless Print/Scan Server (Optional)Connecting the opt

INTRODUCTION 1 - 77 Fax and telephone keys:Tel/R This key is used to have a telephone conversation having picked up the external handset in F/T pseu

INDEX I - 1IndexAAccess codes, storing and dialling ...7-9ADF (Automatic Document Feeder) ...6

I - 2 INDEXDrum unitchecking remaining life ... 12-35replacing ... 12-32Dual Access ...

INDEX I - 3Remote Deactivation Code ...5-8Setting F/T Ring Time ...5-3Setting Ring Delay ...5-2GGr

I - 4 INDEXcommands ... 8-5getting your faxes ... 8-6Reports ... 9-1Transmission Verificat

REMOTE RETRIEVAL ACCESS CARD R - 1Remote Retrieval Access cardIf you plan to receive fax messages while away from your MFC, carrying the Remote Retr

R - 2 Press Menu, 2, 5, 3.When you are at the machine:fax number where you want your fax messages forwardedfollowed by .Program Fax Forwardi

LF6337004This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support machines purchas

1 - 8 INTRODUCTION61295 810118 Navigation keys:MenuLets you access the Menu to program.SetLets you store your settings in the MFC.Clear/BackDeletes

INTRODUCTION 1 - 90 Dial PadUse these keys to dial telephone and fax numbers and as a keyboard for entering information into the MFC.The # key lets

1 - 10 INTRODUCTIONStatus LED indicationsThe Status LED (Light Emitting Diode) will flash and change color depending on the MFC status.The LED indic

INTRODUCTION 1 - 11RedService error Follow the steps below.1. Turn off the power switch.2. Wait a few seconds, and then turn it back on and try to

1 - 12 INTRODUCTIONAbout fax machinesFax tones and handshakeWhen someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are qu

INTRODUCTION 1 - 13ECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progre

1 - 14 INTRODUCTIONConnecting the MFCConnecting an external telephoneAlthough your MFC does not have a handset, you can connect a separate telephone

ii

INTRODUCTION 1 - 15Connecting an external telephone answering device (TAD)SequenceYou may choose to connect an answering device. However, when you h

1 - 16 INTRODUCTIONConnections1Plug the telephone line cord from the wall socket into the back of the MFC, in the socket labelled LINE.2Plug the tel

INTRODUCTION 1 - 17Recording outgoing message (OGM) on an external TADTiming is important in recording this message. The message sets up the ways to

1 - 18 INTRODUCTIONUsing extension telephones (For U.K. only)It may be that your premises are already wired with parallel extension telephones, or y

INTRODUCTION 1 - 19FAXEXTENSIONSOCKETEXTENSIONSOCKETMASTERSOCKETINCOMINGLINEINADVISABLE CONNECTION OF EXTENSION SOCKETSFig. 1.EXTENSIONSOCKETEXTENSI

1 - 20 INTRODUCTIONMulti-line connections (PBX)Most offices use a central telephone system. While it is often relatively simple to connect the MFC t

PAPER 2 - 12About paperType and size of paperThe MFC loads paper from the installed paper tray, manual feed tray, multi-purpose tray or optional low

2 - 2 PAPERCautionDo not use ink jet paper. It may cause a paper jam and damage your MFC. Choosing acceptable paperWe recommend that you test paper

PAPER 2 - 3Paper capacity of the paper traysPaper size Number of sheetsMulti-purpose tray (MP tray)(MFC-8840D)Width: 69.8 to 220 mmHeight: 116 to 40

2 - 4 PAPERPaper specifications for each paper tray *1 Up to 3 envelopes*2 Up to 10 sheetsModel MFC-8440 MFC-8840DPaper typesMulti-purpose trayN/A P

iii Safety precautionsTo use the MFC safelySave these instructions for later reference.WARNI NGThere are high voltage electrodes inside the machine.

PAPER 2 - 5How to load paperTo load paper or other media in the paper tray1Pull the paper tray completely out of the MFC.2While pressing the paper g

2 - 6 PAPER3Fan the stack of paper well to avoid paper jams and misfeeds.4Put paper in the paper tray.Check that the paper is flat in the tray, belo

PAPER 2 - 7To load paper or other media in the manual feed tray (For MFC-8440)1Open the manual feed tray. Slide the paper guides to fit the paper si

2 - 8 PAPERWhen you put paper in the manual feed, please remember the following: The side to be printed on must be face up. Put the leading edge (to

PAPER 2 - 9To load paper or other media in the multi-purpose tray (MP tray) (For MFC-8840D)1Open the MP tray and lower it gently.2Pull out and unfol

2 - 10 PAPER3When loading paper in the MP tray, make sure it touches the back of the tray.4While pressing the paper-guide release lever, slide the p

PAPER 2 - 11To use Automatic Duplexing for fax, copy and print operations (For MFC-8840D)If you want to print on both sides of the paper using the D

3 - 1 ON-SCREEN PROGRAMMING3User-friendly programmingYour MFC is designed to be easy to use with LCD on-screen programming using the navigation keys

ON-SCREEN PROGRAMMING 3 - 2Navigation keysYou can access the menu mode by pressing Menu.When you enter the menu, the LCD scrolls.Press 1 for General

3 - 3 ON-SCREEN PROGRAMMINGThe LCD will then show the next menu level.Press or to scroll to your next menu selection.Press Set.When you finish s

iv When you move the MFC, grasp the side handholds that are under the scanner. Do NOT carry the MFC by holding it at the bottom. Use caution when i

ON-SCREEN PROGRAMMING 3 - 4To access the menu, press Menu. Main Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup1.Mode Timer

3 - 5 ON-SCREEN PROGRAMMING Main Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup(Continued)3.Paper Size(Continued)2.Tray #2(opt

ON-SCREEN PROGRAMMING 3 - 6 Main Menu Submenu Menu SelectionsOptions Descriptions Page1.General Setup(Continued)7.Tray Use: Copy(For MFC-8440, this

3 - 7 ON-SCREEN PROGRAMMING Main Menu Submenu Menu SelectionsOptions Descriptions Page2.Fax(Continued)1.Setup Receive(In Fax mode only)(Continued)3.

ON-SCREEN PROGRAMMING 3 - 8 Main Menu Submenu Menu SelectionsOptions Descriptions Page2.Fax(Continued)2.Setup Send(In Fax mode only)1.Contrast AutoL

3 - 9 ON-SCREEN PROGRAMMING Main Menu Submenu Menu SelectionsOptions Descriptions Page2.Fax(Continued)2.Setup Send(In Fax mode only)(Continued)8.Cov

ON-SCREEN PROGRAMMING 3 - 10 Main Menu Submenu Menu SelectionsOptions Descriptions Page2.Fax(Continued)5.Remote Fax Opt1.Fax ForwardOnOffSets the MF

3 - 11 ON-SCREEN PROGRAMMING Main Menu Submenu Menu SelectionsOptions Descriptions Page3.Copy 1.Quality TextPhotoAutoSelects the Copy resolution for

ON-SCREEN PROGRAMMING 3 - 12Main Menu Submenu Menu SelectionsOptions Descriptions Page0.Initial Setup1.Receive Mode— Fax OnlyFax/TelExternal TADManu

3 - 13 ON-SCREEN PROGRAMMINGIf you installed optional LAN board (NC-9100h), the LCD shows the following LAN menu.Main Menu Submenu Menu SelectionsOp

v Choosing a locationPlace your MFC on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the MFC near a telephone soc

ON-SCREEN PROGRAMMING 3 - 14Main Menu Submenu Menu SelectionsOptions Descriptions Page6.LAN(option)(Continued)1.Setup TCP/IP(Continued)8.DNS Server

3 - 15 ON-SCREEN PROGRAMMINGMain Menu Submenu Menu SelectionsOptions Descriptions Page6.LAN(option)(Continued)3.Setup Mail RX(Continued)3.Header All

ON-SCREEN PROGRAMMING 3 - 16Main Menu Submenu Menu SelectionsOptions Descriptions Page6.LAN(option)(Continued)6.Setup Misc.1.Netware OnOffSelect On

3 - 17 ON-SCREEN PROGRAMMING(For MFC-8440 with the optional paper tray #2)(For MFC-8840D with the optional paper tray #2)If you have the optional pa

GETTING STARTED 4 - 14Initial SetupSetting the Date and TimeYour MFC displays the date and time and if you set up the Station ID it prints on every

4 - 2 GETTING STARTEDSetting the Station IDYou should store your name or company name and fax number and telephone number to be printed on all fax p

GETTING STARTED 4 - 34Use the dial pad to enter your name (up to 20 characters).Press Set.5Press Stop/Exit.The LCD will show the date and time.Enter

4 - 4 GETTING STARTEDMaking correctionsIf you entered a letter incorrectly and want to change it, press to move the cursor under the incorrect cha

GETTING STARTED 4 - 5PABX and TRANSFERThe machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, man

4 - 6 GETTING STARTEDGeneral SetupSetting the Mode TimerThe MFC has three temporary mode keys on the control panel: Fax, Copy and Scan. You can chan

viQuick Reference GuideSending faxesAutomatic Transmission1If it is not illuminated in green, press (Fax).2Place the document face up in the ADF,

GETTING STARTED 4 - 7Setting the Paper Type To get the best print quality, set the MFC for the type of paper you are using.For MFC-84401Press Menu,

4 - 8 GETTING STARTEDSetting the Paper SizeYou can use eight sizes of paper for printing copies: A4, letter, legal, executive, A5, A6, B5 and B6 and

GETTING STARTED 4 - 9Setting the Ring VolumeYou can adjust the ring volume when your MFC is idle (not being used). You can turn the ring Off or you

4 - 10 GETTING STARTEDSetting the Speaker VolumeYou can adjust the MFC’s one-way speaker volume.1Press Menu, 1, 4, 3.2Press or to select (Low, Med

GETTING STARTED 4 - 11Sleep TimeSetting the Sleep Time reduces power consumption by turning off the fuser inside the MFC, while it is idle. You can

4 - 12 GETTING STARTEDPower SaveSetting Power Save mode reduces power consumption. If Power Save Mode is switched On, when the MFC is idle and the s

GETTING STARTED 4 - 13Setting the Tray Use for Copy modeMFC-8440The default setting of Auto allows *1your MFC to choose the optional Tray #2 when pa

4 - 14 GETTING STARTEDSetting the Tray Use for Fax modeIf your MFC doesn’t have the optional tray #2, you can skip this setting.The default setting

GETTING STARTED 4 - 15Initial Setup depending on Your CountrySetting Tone or Pulse dialling mode (Except for the Nordic Countries)Your machine comes

5 - 1 SETUP RECEIVE5Basic receiving operationsChoosing the Receive ModeThere are four different Receive Modes for your MFC. You can choose the mode

vii Storing Speed-Dial numbers1Press Menu, 2, 3, 2.2Enter a three-digit Speed-Dial number, and then press Set.3Enter a number (up to 20 digits), and

SETUP RECEIVE 5 - 2To select or change your Receive Mode1Press Menu, 0, 1.2Press or to select Fax Only, Fax/Tel, External TAD or Manual.Press Se

5 - 3 SETUP RECEIVESetting the F/T Ring Time (Fax/Tel mode only)If you set the Receive Mode to Fax/Tel, you’ll need to decide how long the MFC will

SETUP RECEIVE 5 - 4Fax DetectWhen you use this feature, you don’t have to press Start or the Remote Activation Code51 when you answer a fax call. Se

5 - 5 SETUP RECEIVEPrinting a reduced incoming fax (Auto Reduction)If you choose On, the MFC automatically reduces an incoming fax to fit on one pag

SETUP RECEIVE 5 - 6Reception into memoryAs soon as the paper tray becomes empty during fax reception, the screen will display Check Paper; please pu

5 - 7 SETUP RECEIVEPrinting a fax from the memoryIf you set Fax Storage to ON for Remote Retrieval, you can still print a fax from the memory when y

SETUP RECEIVE 5 - 8Advanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension telephone, or an externa

5 - 9 SETUP RECEIVEUsing a cordless external handsetIf your cordless telephone is connected to the correct socket on the MFC and you typically carry

SETUP RECEIVE 5 - 10PollingPolling is the process of retrieving faxes from another fax machine. You can use your machine to 'poll' other m

5 - 11 SETUP RECEIVESetup for Polling Receive with Secure CodeYou need to make sure you are using the same secure code as the other party.1If it is

viiiTable of Contents1Introduction ...1-1Using this Guide ...

SETUP RECEIVE 5 - 12Sequential PollingThe MFC can request documents from several fax units in a single operation. You just specify several destinati

5 - 13 SETUP RECEIVESetting Duplex printing for Fax mode (For MFC-8840D)If you set Duplex to On for fax receive, the MFC prints received faxes on bo

SETUP RECEIVE 5 - 14Telephone servicesBT Call Sign (For U.K. Only)This machine feature lets you use the BT Call Sign subscriber service which allows

6 - 1 SETUP SEND6How to FaxYou can send faxes from the ADF (Automatic Document Feeder) or from the scanner glass.Enter Fax modeBefore sending faxes,

SETUP SEND 6 - 2Faxing from the ADF1If it is not illuminated in green, press (Fax). Pull out the ADF Document Support Extension.2Unfold the ADF Do

6 - 3 SETUP SENDFaxing from the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. The documents can be up to

SETUP SEND 6 - 45To send a single page, press 2 (or press Start again).The MFC starts sending the document.—OR—To send more than one page, press 1 a

6 - 5 SETUP SENDFaxing legal size documents from the scanner glassWhen documents are legal size, you need to set the size to Legal. If you do not, t

SETUP SEND 6 - 6Automatic transmissionThis is the easiest way to send a fax.1If it is not illuminated in green, press (Fax). Place the document fa

6 - 7 SETUP SENDBasic sending operationsSending faxes using multiple settingsWhen you send a fax you can choose any combination of these settings: c