Brother MFC5200C Betriebsanweisung

USER’S GUIDEMFC-5200C®

viii WARNING Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the tele

PRINTING REPORTS 9 - 3Printing reportsFive reports are available: To Print a Report1Press Menu/Set, 6.2Press or to select the report you want.Pres

10 - 1 MAKING COPIES1010Making copiesUsing the MFC as a copierYour MFC allows you to make high-quality photocopies and transparencies. Copies can be i

MAKING COPIES 10 - 2Making a single copy1Place the original face up in the ADF, or face down on the scanner glass.2As needed, use Options and Enlarge/

10 - 3 MAKING COPIESSingle or multiple copies (Using the scanner glass)You can make multiple copies using the scanner glass. Multiple copies will be s

MAKING COPIES 10 - 4Using more than one temporary copy settingWhen you want to change the settings only for the next copy, use the Enlarge/Reduce, Qua

10 - 5 MAKING COPIESThese settings are temporary, and the MFC returns to its original settings 30 seconds after it finishes copying. If you want to re

MAKING COPIES 10 - 6Using the Quality keyThe Quality key temporarily changes the copy quality to NORMAL, BEST or FAST. Press Quality key repeatedly to

10 - 7 MAKING COPIESUsing the Enlarge/Reduce keyYou can select the following enlargement or reduction ratios.ZOOM allows you to enter a ratio from 25%

MAKING COPIES 10 - 8Selecting the fixed reduction ratioTo select a reduction ratio, you will need to know the size of the paper you registered in Menu

10 - 9 MAKING COPIESPaper TypeYou can change the paper type only for the next copy. Select the type of media that you are using to get the best print

ixQuick Reference GuideSending Black & White FaxesAutomatic Transmission1Place the original face up in the ADF (Automatic Document Feeder), or

MAKING COPIES 10 - 10Paper SizeYou can change the paper size setting only for the next copy.1Place the original face up in the ADF, or face down on th

10 - 11 MAKING COPIESBrightnessYou can adjust the copy brightness to make copies darker or lighter.1Place the original face up in the ADF, or face dow

MAKING COPIES 10 - 12Sorting copies using the ADFIf you want to sort multiple copies, use the ADF.1Place the originals face up in the ADF.2Use the dia

10 - 13 MAKING COPIES4Press or to select 2 IN 1, 4 IN 1, POSTER (or OFF (1 IN 1)).Press Menu/Set.5Press Black Copy or Color Copy.2 in 14 in 1Poste

MAKING COPIES 10 - 14Turning on Manual FeedYour MFC has a manual feed slot at the back of machine.Use the manual feed slot when you want to copy on th

10 - 15 MAKING COPIESChanging the default copy settingsYou can adjust copy settings that are shown in the chart. These settings will stay until you ch

MAKING COPIES 10 - 16Copy Quality1Press Menu/Set, 3, 1.2Press or to select NORMAL, BEST or FAST.Press Menu/Set.3Press Stop/Exit.Near Edge1Press Menu

10 - 17 MAKING COPIESColor Adjustment1Press Menu/Set, 3, 5.2Press or to select RED, GREEN or BLUE.Press Menu/Set.3Press to make a darker copy.—O

MAKING COPIES 10 - 18Legal limitationsColor reproductions of certain documents are illegal and may result in either criminal or civil liability. This

11 - 1 WALK-UP PHOTOCAPTURE CENTER™1111Walk-Up PhotoCapture Center™IntroductionYour Brother MFC includes three media drives (slots) to use with popula

x Storing NumbersStoring Speed Dial Numbers1Press Menu/Set, 2, 3, 1.2Enter a two-digit Speed Dial number, and then press Menu/Set.3Enter a number (u

WALK-UP PHOTOCAPTURE CENTER™ 11 - 2Getting startedThe top left slot is for a SmartMedia™ Card, the top right slot is for a Memory Stick™ and the botto

11 - 3 WALK-UP PHOTOCAPTURE CENTER™Media Card Indicator Lights: LED light is ON, the media card is inserted properly. LED is OFF, the media card is no

WALK-UP PHOTOCAPTURE CENTER™ 11 - 4Printing the Index (Thumbnails)The PhotoCapture Center™ assigns numbers for images (such as No.1, No.2, No.3, and s

11 - 5 WALK-UP PHOTOCAPTURE CENTER™Printing imagesBefore you can print an individual image, you have to know the image number.5Press or to choose PR

WALK-UP PHOTOCAPTURE CENTER™ 11 - 6Changing the settings for printing imagesYou can use the Options key to change the settings for the number of Copie

11 - 7 WALK-UP PHOTOCAPTURE CENTER™10After you have selected all your settings, the LCD shows. Press Color Copy to print the image.If you did not sele

WALK-UP PHOTOCAPTURE CENTER™ 11 - 8Menu selectionsNumber of Copies9Press or to select NO. OF COPIES:01.Press Menu/Set. 10Use the dial pad to enter t

11 - 9 WALK-UP PHOTOCAPTURE CENTER™Paper and Print Size 9Press or to select PAPER & PRINT SIZE.Press Menu/Set.10Press or to select the size

WALK-UP PHOTOCAPTURE CENTER™ 11 - 10Print Quality9Press or to select PRINT QUALITY.Press Menu/Set.10Press or to select NORMAL, FINE or PHOTO.Press

11 - 11 WALK-UP PHOTOCAPTURE CENTER™Color enhancement (True2Life®)You can turn on the color enhancement (True2Life®) feature to print more vivid image

xiTable of Contents1Introduction ... 1-1Using this Guide ...

WALK-UP PHOTOCAPTURE CENTER™ 11 - 12Turning on Manual FeedUse the manual feed slot when you want to print on thick paper.1Press or to select MANUA

11 - 13 WALK-UP PHOTOCAPTURE CENTER™DPOF printingDPOF stands for Digital Print Order Format.Major Digital Camera manufacturers (Canon Inc., E Eastman

WALK-UP PHOTOCAPTURE CENTER™ 11 - 14Changing the default settingsYou can adjust the Print Quality, Print Size, Brightness, Contrast, True2Life® and Sc

11 - 15 WALK-UP PHOTOCAPTURE CENTER™Print Quality1Press Menu/Set, 4, 1.2Press or to select NORMAL, FINE or PHOTO.Press Menu/Set.3Press Stop/Exit.Pri

WALK-UP PHOTOCAPTURE CENTER™ 11 - 164Press Stop/Exit.Color enhancement (True2Life®)1Press Menu/Set, 4, 5.2Press or to select TRUE2LIFE.Press Menu/

11 - 17 WALK-UP PHOTOCAPTURE CENTER™Understanding the Error MessagesOnce you are familiar with the types of errors that can occur while you’re using t

WALK-UP PHOTOCAPTURE CENTER™ 11 - 18Using PhotoCapture Center™ from your PCYou can access the media card that is in the media drive (slot) of the MFC

12 - 1 USING THE MFC AS A PRINTER1212Using the MFC as a printerUsing the Brother MFC-5200C printer driverA Printer Driver is software that translates

USING THE MFC AS A PRINTER 12 - 2Choosing the right type of paperTo get high quality printing using your MFC, it’s very important to select the right

12 - 3 USING THE MFC AS A PRINTERUsing the manual feed slotYour MFC has a manual feed slot at the back of the machine. Use the manual feed slot when y

xii Paper specifications for the manual feed slot...2-3Printable area ...2-53On-Scre

USING THE MFC AS A PRINTER 12 - 49Insert the next sheet of paper to continue printing.Press Fax Start.10Repeat Step 7 until you have finished printing

13 - 1 PRINTER DRIVER SETTINGS (WINDOWS® ONLY)1313Printer driver settings (Windows® Only)Printer driver settingsYou can change the following printer s

PRINTER DRIVER SETTINGS (WINDOWS® ONLY) 13 - 2Basic tab1Select the Media Type and Quality.2Select the Paper Size, Page Layout, Border Line (if any), O

13 - 3 PRINTER DRIVER SETTINGS (WINDOWS® ONLY)Media TypeTo achieve the best print results, the media being printed on should be selected in the driver

PRINTER DRIVER SETTINGS (WINDOWS® ONLY) 13 - 4Bi-Directional PrintingWhen Bi-Directional Printing is selected, the print heads print in both direction

13 - 5 PRINTER DRIVER SETTINGS (WINDOWS® ONLY)Paper SizeThe paper size selection provides a large selection of standard paper sizes. If you wish, you

PRINTER DRIVER SETTINGS (WINDOWS® ONLY) 13 - 6OrientationOrientation selects the position of how your document will be printed (Portrait or Landscape)

13 - 7 PRINTER DRIVER SETTINGS (WINDOWS® ONLY)Paper FeedThe Paper Feed pull-down box allows you to choose how the machine feeds paper. Auto Feed: The

PRINTER DRIVER SETTINGS (WINDOWS® ONLY) 13 - 8Advanced tabChange the tab settings by selecting one of the following icons:1.Color2.Scaling3.Watermark4

13 - 9 PRINTER DRIVER SETTINGS (WINDOWS® ONLY)ColorColor/GrayscaleThis selection allows a color document to be printed in black and white using gray s

xiiiCanceling a scheduled job ... 5-8Telephone services ...

PRINTER DRIVER SETTINGS (WINDOWS® ONLY) 13 - 10Custom Image TypeYou can select the color matching method manually. Select the best one for your docume

13 - 11 PRINTER DRIVER SETTINGS (WINDOWS® ONLY)Color enhancement (True2Life®)Selecting Color Enhancement (True2Life®) enables the True2Life® feature.

PRINTER DRIVER SETTINGS (WINDOWS® ONLY) 13 - 12 BrightnessThis setting adjusts the brightness of the whole image. To lighten or darken the image move

13 - 13 PRINTER DRIVER SETTINGS (WINDOWS® ONLY)ScalingYou can change the print size of your document with the Scaling feature. Check Off if you want t

PRINTER DRIVER SETTINGS (WINDOWS® ONLY) 13 - 14WatermarkYou can place a logo or text into your document as a Watermark. You can select one of the pres

13 - 15 PRINTER DRIVER SETTINGS (WINDOWS® ONLY)Watermark StyleYou can change the Watermark’s size and position on the page by selecting the Watermark,

PRINTER DRIVER SETTINGS (WINDOWS® ONLY) 13 - 16Device OptionsLets you set the following Printer Functions:Print Date & TimeWhen enabled the Print

13 - 17 PRINTER DRIVER SETTINGS (WINDOWS® ONLY)Quick Print SetupThe Quick Print Setup feature allows you to quickly select driver settings. To view se

PRINTER DRIVER SETTINGS (WINDOWS® ONLY) 13 - 18Support tabThe Support Tab provides driver version and setting information. In addition there are links

14 - 1 USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.01414Using the Brother Control Center for W

xiv 7Auto Dial numbers and Dialing options ...7-1Storing numbers for easy dialing ...7-

USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0 14 - 2AutoLoad the Brother Control Center The Co

14 - 3 USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0Brother Control Center FeaturesAuto Config

USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0 14 - 4Scanning operationsScan to File—Lets you t

14 - 5 USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0Scanner settings for Scan, Copy and PC-Fax

USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0 14 - 6Setting up the scanner configurationsThe P

14 - 7 USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0To access the scanner Configurations scree

USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0 14 - 8Scan to FileScanner settingsFrom the pull-

14 - 9 USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0Destination folderPaperPort Folder—Select

USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0 14 - 10Scan to E-mailScanner settingsFrom the pu

14 - 11 USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0E-mail applicationE-mail Application—From

xvSelecting the fixed reduction ratio ... 10-8Using the Options key ... 10-8Paper T

USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0 14 - 12Scan to Word ProcessorScanner settingsFro

14 - 13 USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0Word ProcessorWord Processor—From the pul

USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0 14 - 14User-defined buttonScanner SettingsFrom t

14 - 15 USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0CopyScanner settingsFrom the pull-down li

USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0 14 - 16Send a faxScanner settingsFrom the pull-d

14 - 17 USING THE BROTHER CONTROL CENTER FOR WINDOWS® 95/98/ 98SE/ME/2000 PROFESSIONAL AND WINDOWS NT® WS 4.0FAX SettingsBrother PC-FaxFAX Resolution—

HOW TO SCAN USING WINDOWS® 15 - 11515How to scan using Windows®Scanning a document TWAIN compliantThe Brother Multi-Function Link® Pro software incl

15 - 2 HOW TO SCAN USING WINDOWS®How to Access the Scanner1Open the software application (ScanSoft™ PaperPort®) to scan a document.2Select Scan from t

HOW TO SCAN USING WINDOWS® 15 - 3Scanning a document into the PCYou can scan a whole page—OR—scan a portion of the page after pre-scanning the documen

15 - 4 HOW TO SCAN USING WINDOWS®PreScanning to crop a portion you want to scanThe Pre-Scan button is used to preview an image for cropping any unwant

xvi Using PhotoCapture Center™ for scanning originals...11-1812Using the MFC as a printer ... 12-1Usi

HOW TO SCAN USING WINDOWS® 15 - 55Place the original face up in the ADF again, if you used the ADF in step 1.6Click Start.This time only the selected

15 - 6 HOW TO SCAN USING WINDOWS®Settings in the Scanner windowImage TypeSelect the image type of output from Photo, Web or Text. Resolution and Scan

HOW TO SCAN USING WINDOWS® 15 - 7Scan TypeBrightnessAdjust this settings (-50 to 50) to obtain the best image. The default value is 0, representing an

15 - 8 HOW TO SCAN USING WINDOWS®Document SizeSet the Size to one of the following: Letter (8 1/2 × 11 in.) A4 (210 × 297 mm) Legal (8 1/2 × 14 in.) A

HOW TO SCAN USING WINDOWS® 15 - 9 Width: shows the width of scanning area Height: shows the height of scanning area Data Size: shows the approximate d

15 - 10 HOW TO SCAN USING WINDOWS®Scanning a document (For Windows® XP only)WIA compliant Windows® XP uses Windows Image Acquisition (WIA) for scannin

HOW TO SCAN USING WINDOWS® 15 - 11Scanning a document using the ADF1Place the original face up in the ADF (automatic document feeder).2Select the Docu

15 - 12 HOW TO SCAN USING WINDOWS®6To start scanning your document, click the Scan button in the Scan dialog box.PreScanning to crop a portion you wan

HOW TO SCAN USING WINDOWS® 15 - 135Select the portion you want to scan by clicking the left mouse button and dragging it over the area.6If you require

15 - 14 HOW TO SCAN USING WINDOWS®7To start scanning your document, click the Scan button in the Scan dialog box.This time only the selected area of t

xviiQuick Print Setup ... 13-17Support tab...

HOW TO SCAN USING WINDOWS® 15 - 15Using the color scan keyYou can use the Scan to key on the control panel to scan originals into your word processing

15 - 16 HOW TO SCAN USING WINDOWS®Scan to E-mailYou can either scan a black and white or color original into your E-mail application as a file attachm

HOW TO SCAN USING WINDOWS® 15 - 17Scan to CardYou can scan black and white and color originals into a media card. Black and white originals will be st

15 - 18 HOW TO SCAN USING WINDOWS®6Press or to select the quality you want.Press Menu/Set. If you selected COLOR STD, COLOR FINE or COLOR S.FINE,

HOW TO SCAN USING WINDOWS® 15 - 19Using ScanSoft™ PaperPort® and TextBridge® OCRScanSoft™ PaperPort® for Brother is a document management application.

15 - 20 HOW TO SCAN USING WINDOWS®Viewing itemsScanSoft™ PaperPort® provides several ways to view items:Desktop View displays a thumbnail (a small gra

HOW TO SCAN USING WINDOWS® 15 - 21Organizing your items in foldersPaperPort® has an easy-to-use filing system for organizing your items. The filing sy

15 - 22 HOW TO SCAN USING WINDOWS®ScanSoft™ TextBridge® OCR lets you convert image text in to text you can editScanSoft™ TextBridge® OCR is installed

HOW TO SCAN USING WINDOWS® 15 - 23You can Export items in other formatsYou can export or save PaperPort® items in several popular file formats, such a

16 - 1 USING REMOTE SETUP (FOR WINDOWS®)1616Using Remote Setup(For Windows®)MFC Remote SetupThe MFC Remote Setup application lets you to set up your M

If you need to call customer servicePlease complete the following information for future reference:Model Number: MFC-5200CSerial Number:*Date of Purc

xviii 15How to scan using Windows® ...15-1Scanning a document ...

USING REMOTE SETUP (FOR WINDOWS®) 16 - 2Export buttonClick the Export button to save your current settings to a file.Import buttonClick the Import but

17 - 1 USING PC-FAX (FOR WINDOWS®)1717Using PC-FAX (For Windows®)PC-FAX sendingThe Brother PC-FAX feature lets you send a file from your PC.You can cr

USING PC-FAX (FOR WINDOWS®) 17 - 2Sending setupFrom the Brother PC-FAX Setup dialog box, click the Sending tab to display the screen below.Outside lin

17 - 3 USING PC-FAX (FOR WINDOWS®)User interfaceIn the Sending tab select user interface.You can choose the Simple Style or the Facsimile Style. Simpl

USING PC-FAX (FOR WINDOWS®) 17 - 4Speed Dial setupFrom the Brother PC-FAX Setup dialog box, click the Speed Dial tab. (To use this feature you must se

17 - 5 USING PC-FAX (FOR WINDOWS®)The Address BookFrom the Start menu, select Programs, Brother, Brother MFL Pro Suite, and then click Address Book.Th

USING PC-FAX (FOR WINDOWS®) 17 - 6Setting up a Member in the Address BookIn the Brother Address Book dialog box you can add, edit and delete stored in

17 - 7 USING PC-FAX (FOR WINDOWS®)Setting up a Group for BroadcastingIf you often send the same PC-FAX to several Members, you can combine them in a G

USING PC-FAX (FOR WINDOWS®) 17 - 8Editing Member information1Select the Member or Group you want to edit.2Click the edit icon.3Change the Member or

17 - 9 USING PC-FAX (FOR WINDOWS®)Exporting the Address BookYou can export the whole Address Book to an ASCII text file (*.csv). Or if you wish, you c

xix17Using PC-FAX (For Windows®) ... 17-1PC-FAX sending...

USING PC-FAX (FOR WINDOWS®) 17 - 105Type the name of the file, and then select Save.

17 - 11 USING PC-FAX (FOR WINDOWS®)Importing to the Address BookYou can import ASCII text files (*.csv) or Vcards (electronic business cards) into you

USING PC-FAX (FOR WINDOWS®) 17 - 12Setting up a Cover PageFrom the PC-FAX dialog box click . To access the PC-Fax Cover page setup screen. (See Sendi

17 - 13 USING PC-FAX (FOR WINDOWS®)Import BMP fileYou can insert a bitmap file, such as your company logo, in the cover page. Use the browse button to

USING PC-FAX (FOR WINDOWS®) 17 - 143Select Brother PC-FAX as your printer, and then click OK. The Fax Sending dialog box will appear.4Enter the fax nu

17 - 15 USING PC-FAX (FOR WINDOWS®)Sending a file as a PC-FAX using the Simple style1Create a file in Word, Excel, Paint, Draw or any other applicatio

USING PC-FAX (FOR WINDOWS®) 17 - 166When you are ready to send your fax, click the Send icon.7If you wish to cancel the fax, click the Cancel icon

17 - 17 USING PC-FAX (FOR WINDOWS®)Setting up PC-FAX receiving(Windows®95/98/98SE/Me/2000 Professional and Windows NT® WS 4.0 only)Running PC-FAX Rece

USING PC-FAX (FOR WINDOWS®) 17 - 185Make sure File Format is checked for .max (Default Required to use with PaperPort).6If you want to, you can check

17 - 19 USING PC-FAX (FOR WINDOWS®)Receiving a Fax into the PC (Windows® XP only)How to receive a Fax automatically Before you can start receiving fax

xx Using the Brother Printer Driver with Your Apple® Macintosh® (OS X v.10.1)...19-4Choo

USING PC-FAX (FOR WINDOWS®) 17 - 204Select the Start, All Programs, Accessories, Communications, Fax, Fax Console.If you have not configured your fax

17 - 21 USING PC-FAX (FOR WINDOWS®)5The Fax Configuration Wizard starts. Click Next.6Enter the sender information, and then click Next.7Select Brother

USING PC-FAX (FOR WINDOWS®) 17 - 228Enter the Transmitting Subscriber Identification (TSID), and then click Next.9Enter the Called Subscriber Identifi

17 - 23 USING PC-FAX (FOR WINDOWS®)11Click Finish.The PC-FAX installation is now complete.When PC-FAX Receiving is active, you cannot run the Remote S

USING PC-FAX (FOR WINDOWS®) 17 - 24How to view the received faxes Faxes that are received into the PC will appear in the Fax Console.Click Start, poin

18 - 1 USING THE PHOTOCAPTURE CENTER™ FROM YOUR PC (FOR WINDOWS®)1818Using the PhotoCapture Center™ from your PC (For Windows®)Introduction1Insert a S

USING THE PHOTOCAPTURE CENTER™ FROM YOUR PC (FOR WINDOWS®) 18 - 2When you take out a media card, do the following to keep from damaging it:1In the My

19 - 1 USING YOUR MFC WITH A MACINTOSH®1919Using your MFC with a Macintosh®Setting up your USB-equipped Apple® Macintosh® G3, G4 or iMac™ or iBook™ wi

USING YOUR MFC WITH A MACINTOSH® 19 - 2Using the Brother printer driver with your Apple® Macintosh® (OS 8.5-9.2)To select a Printer:1Open the Chooser

19 - 3 USING YOUR MFC WITH A MACINTOSH®To print a document:3From the application software such as PaperPort®, click File menu and select Page Setup. Y

xxiIf you are having difficulty with your MFC... 21-7How to improve print quality ... 21-10Clea

USING YOUR MFC WITH A MACINTOSH® 19 - 4Using the Brother Printer Driver with Your Apple® Macintosh® (OS X v.10.1)Choosing page setup optionsFrom appli

19 - 5 USING YOUR MFC WITH A MACINTOSH®Choosing printing optionsIf you want to print multiple copies, a specific range of pages, or multiple pages on

USING YOUR MFC WITH A MACINTOSH® 19 - 6Sending a fax from your Macintosh® application (OS 8.5 - 9.2)You can send a fax directly from a Macintosh® appl

19 - 7 USING YOUR MFC WITH A MACINTOSH®4Click Send Fax.The Send Fax dialog box appears:The Send Fax dialog box has two list boxes. The left box shows

USING YOUR MFC WITH A MACINTOSH® 19 - 8Setting up your Address BookYou can add new Members and Groups to your Address Book, while you are addressing a

19 - 9 USING YOUR MFC WITH A MACINTOSH®Adding a new GroupYou can set up a Group of people that you send the same fax to.1Click Group.The Group Setting

USING YOUR MFC WITH A MACINTOSH® 19 - 10Using the Brother TWAIN scanner driver with your Macintosh®The Brother MFC software includes a TWAIN Scanner d

19 - 11 USING YOUR MFC WITH A MACINTOSH®Scanning an image into your Macintosh®You can scan a whole page—OR—scan a portion after prescanning the docume

USING YOUR MFC WITH A MACINTOSH® 19 - 12PreScanning an imagePreScanning allows you to scan an image quickly at a low resolution. A thumbnail version w

19 - 13 USING YOUR MFC WITH A MACINTOSH®Settings in the Scanner windowImageResolutionFrom the Resolution pop-up menu choose the scanning resolution. H

INTRODUCTION 1 - 111IntroductionUsing this GuideThank you for buying a Brother multi-function center (MFC). This MFC is simple to use, with LCD scre

USING YOUR MFC WITH A MACINTOSH® 19 - 14Scanning AreaSet the Size to one of the following: Letter (8.5 × 11 inches) A4 (210 × 297 mm) Legal (8.5 × 14

19 - 15 USING YOUR MFC WITH A MACINTOSH®Adjusting the ImageBrightnessAdjust the Brightness setting to get the best image. The Brother TWAIN Scanner dr

USING YOUR MFC WITH A MACINTOSH® 19 - 16Perceptual Matching—All the colors of a given gamut are scaled proportionally to fit within another gamut. The

19 - 17 USING YOUR MFC WITH A MACINTOSH®MFC Remote Setup (Mac OS v.10.1 only)The MFC Remote Setup application allows you to quickly set up your MFC by

USING YOUR MFC WITH A MACINTOSH® 19 - 18Using the PhotoCapture Center™ from Macintosh®You can access the Media Card inserted into the MFC from Macinto

20 - 1 IMPORTANT INFORMATION2020Important informationStandard telephone and FCC NoticesThese notices are in effect on models sold and used in the Unit

IMPORTANT INFORMATION 20 - 2Your telephone company may make changes to its facilities, equipment, operations or procedures that could affect the prope

20 - 3 IMPORTANT INFORMATIONFederal Communications Commission (FCC) Declaration of Conformity (USA only)Responsible Party: Brother International Corpo

IMPORTANT INFORMATION 20 - 4International ENERGY STAR® Compliance StatementAs an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that pr

20 - 5 IMPORTANT INFORMATION11If an extension cord is used with this product, make sure that the total ampere ratings on the products plugged into the

1 - 2 INTRODUCTIONFax Test Sheet procedure and registering your product (USA only)After setting your Station ID, please fill in the Test Sheet include

IMPORTANT INFORMATION 20 - 6TrademarksThe Brother logo is a registered trademark of Brother Industries, Ltd.Brother is a registered trademark of Broth

21 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE2121Troubleshooting and routine maintenanceTroubleshooting Error MessagesAs with any sophisticated offic

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 2ERROR MESSAGESERROR MESSAGECAUSE ACTIONDOC. COVER OPENThe document cover is open. Remove any paper from

21 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCEOriginal jamsBased upon where the original or printed sheet is jammed, follow the appropriate set of ins

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 4Printer Jam or Paper JamRemove the jammed paper depending on where it is jammed in the MFC.Paper is jamm

21 - 5 TROUBLESHOOTING AND ROUTINE MAINTENANCEPaper is jammed inside the MFC.1Open the scanner cover by releasing the scanner cover release lever and

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 6Paper is jammed inside the back of the MFC.If the paper rips, the pieces of paper may get stuck inside t

21 - 7 TROUBLESHOOTING AND ROUTINE MAINTENANCEIf you are having difficulty with your MFCIf you think there is a problem with your MFC, make a copy fir

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 8DIFFICULTY SUGGESTIONSPhone Line or ConnectionsThe MFC does not answer when calledMake sure the MFC is i

21 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCEDIFFICULTY SUGGESTIONSCannot print when using Paint Brush.Try setting the Display setting to ’256 colors

INTRODUCTION 1 - 3MFC-5200C control panel overview 1 ON/OFFYou can turn the MFC on or off.2 Fax and telephone keys:Redial/PauseRedials the last number

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 10How to improve print qualityCleaning the print headClean the print head if you get a horizontal line in

21 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE5If the quality is OK for all the colors, press 1 (YES) to go to STEP B—OR—If white horizontal lines ap

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 1212Repeat Steps 1 and 2 (in Print Quality Check) to print another sample Print Quality Check Sheet and t

21 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCEChecking the ink volumeYou can check the ink that is left in the cartridge.1Press Ink.2Press 3 to selec

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 143Unplug the MFC from the telephone wall jack (phone socket).4Unplug the MFC from the AC power outlet.5U

21 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE9Pack any extra parts (cord and printed materials) in the box.DO NOT pack the used ink cartridges.10Clo

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 16Routine maintenanceCleaning the ScannerUnplug the MFC and lift the document cover. Clean the scanner gl

21 - 17 TROUBLESHOOTING AND ROUTINE MAINTENANCECleaning the MFC printer platenWARNING Be careful not to touch the paper feed star wheels and flat cabl

TROUBLESHOOTING AND ROUTINE MAINTENANCE 21 - 183Press Menu/Set.If one or more ink cartridges are empty, for example Black, the LCD shows INK EMPTY BLA

21 - 19 TROUBLESHOOTING AND ROUTINE MAINTENANCE10For each new cartridge, press 1 on the dial pad to reset the ink dot counter for that color automatic

1 - 4 INTRODUCTION4 Navigation keys:Menu/SetLets you access the Menu to program and store your settings in the MFC. or Press to scroll forward or bac

SPECIFICATIONS S - 1SSSpecificationsProduct descriptionThe MFC-5200C is a 6in1 Multi-Function Center: Color Printer, Color Copier (multiple copies),

S - 2 SPECIFICATIONSPrint mediaCopyPaper Input Paper Tray Paper type:Plain paper, inkjet paper (coated paper), glossy paper, transparencies and envel

SPECIFICATIONS S - 3Fax * “Pages” refers to the “Brother Standard Chart No. 1” (a typical business letter, Standard resolution, MMR code). Specificati

S - 4 SPECIFICATIONSScanner Printer InterfaceColor/MonoColor/MonoTWAIN CompliantYesResolutionUp to 9,600 × 9,600 dpi (interpolated)Up to 600 × 2,400 d

SPECIFICATIONS S - 5Computer RequirementsMinimum System RequirementsComputer Platform & Operating System VersionProcessor Minimum Speed Minimum RA

S - 6 SPECIFICATIONSConsumable ItemsNetwork (LAN) Board (Option)When you add the optional Network (LAN) Board (NC-8100h), you can connect your MFC int

GLOSSARY G - 1GGGlossaryADF (Automatic Document Feeder) Refers to the number of pages that can be placed in the document feeder and fed one at a ti

G - 2 GLOSSARYCommunication error (or Comm. Error) An error during fax sending or receiving, usually caused by line noise or static.Coding Method Me

GLOSSARY G - 3External phone A TAD (telephone answering device) or telephone that is plugged into the EXT jack of your MFC.F/T Ring Time The length

G - 4 GLOSSARYManual fax When you lift the handset of your external telephone so you can hear the receiving fax machine answer before you press Start

INTRODUCTION 1 - 5Turning the MFC on and offWhen the MFC is idle, you can turn it on and off by pressing the ON/OFF key. In OFF mode, the MFC will sen

GLOSSARY G - 5Remote Activation Allows you to transfer a fax call, answered at an external or extension phone, to the MFC. Remote Retrieval Access T

G - 6 GLOSSARYTemporary Settings You can select certain options for each fax transmission without changing the default settings.Tone A form of diali

I - 1SINDEXAaccess codes, storing and dialing ...7-5accessories and supplies ...iiADF (Automatic Document Feeder) .

I - 2DDate and Time ... 4-2Delayed Batch Transmission ... 6-16Delayed Fax ... 6-15dialinga pause ...

I - 3FAX/TEL mode ...5-1answering at extension phones ...5-5double-ringing (voice calls) ...

I - 4Paper ...2-1, S-2capacity ... 2-2jam ... 21-3Size ...

I - 5SSafety Instructions ...vii, 20-4Scanning into PC ...15-3ScanSoft™ PaperPort® ... 15-19Scansoft™ TextBridge® OCR ..

REMOTE RETRIEVAL ACCESS CARD R - 1SRemote Retrieval Access CardIf you plan to receive fax messages while away from your machine, carrying the Remote R

R - 2 REMOTE RETRIEVAL ACCESS CARDPress Menu/Set, 2, 5, 3.fax number where you want your fax messages forwardedfollowed by .Program Fax Forwar

EQUIPMENT ATTACHMENT LIMITATIONS(Canada only)NOTICEThis equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications. Th

1 - 6 INTRODUCTIONAbout fax machinesIf you’ve never used an MFC before, it might seem a little mysterious. But you’ll soon recognize the unusual fax t

These machines are made for use in the USA and CANADA only. We cannot recommend using them overseas because it may violate the Telecommunications Regu

iBrother numbersRegister Your ProductBy registering your product with Brother International Corporation, you will be recorded as the original owner o

INTRODUCTION 1 - 7Fax tones and handshakeWhen someone is sending a fax, the MFC sends fax calling tones (CNG tones). These are quiet, intermittent bee

1 - 8 INTRODUCTIONECM (Error Correction Mode)The Error Correction Mode (ECM) is a way for the MFC to check a fax transmission while it is in progress.

INTRODUCTION 1 - 9If you do not receive all your faxes, you must reset the setting on your external TAD to four rings.If You Subscribe to your Telepho

1 - 10 INTRODUCTIONConnectionsThe external TAD must be plugged into the back side of the MFC, into the jack labeled EXT. Your MFC cannot work properly

INTRODUCTION 1 - 11Special Line ConsiderationsRoll Over Phone LinesA roll over phone system is a group of two or more separate telephone lines that pa

1 - 12 INTRODUCTIONInstalling MFC, External Two-Line TAD and Two-Line TelephoneWhen you are installing an external two-line telephone answering device

INTRODUCTION 1 - 13Multi-Line Connections (PBX)Most offices use a central telephone system. While it is often relatively simple to connect the machine

2 - 1 PAPER22PaperAbout paperThe print quality of your document can be affected by the kind of paper you use in the machine. To ensure the best print

PAPER 2 - 2Recommended paperPlain Paper: Xerox 4200Inkjet Paper: KODAK® Premium Inkjet Paper (Matte)Glossy Paper: JETPRINT PHOTO®Graphic image paper -

2 - 3 PAPERPaper specifications for the Paper Tray Paper specifications for the manual feed slotCut Sheet Paper WeightPlain Paper / Inkjet Paper:17 to

ii Brother fax back system (USA only)Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical question

PAPER 2 - 4 that are damaged, curled, wrinkled, or irregularly shaped that are extremely shiny or highly textured that were previously printed by a l

2 - 5 PAPERPrintable areaThe printable area depends on the settings in the application you are using. The figures below show the unprintable areas on

ON-SCREEN PROGRAMMING 3 - 133On-Screen ProgrammingUser-friendly programmingYour MFC is designed to be easy to use with LCD on-screen programming usi

3 - 2 ON-SCREEN PROGRAMMINGNavigation keysYou can access the menu mode by pressing Menu/Set. When you enter the menu, the LCD scrolls.Press 1 for Gene

ON-SCREEN PROGRAMMING 3 - 3To access the menu, press Menu/Set. Main Menu Submenu Menu SelectionsOptions Descriptions Page1.GENERAL SETUP1.PAPER TYPE

3 - 4 ON-SCREEN PROGRAMMINGTo access the menu, press Menu/Set.Main Menu Submenu Menu SelectionsOptions Descriptions Page1.GENERAL SETUP(Continued)8.

ON-SCREEN PROGRAMMING 3 - 5To access the menu, press Menu/Set.Main Menu Submenu Menu SelectionsOptions Descriptions Page2.FAX(Continued)2.SETUP SEND

3 - 6 ON-SCREEN PROGRAMMINGTo access the menu, press Menu/Set. Main Menu Submenu Menu SelectionsOptions Descriptions Page2.FAX(Continued)3.SET AUTO

ON-SCREEN PROGRAMMING 3 - 7To access the menu, press Menu/Set. Main Menu Submenu Menu SelectionsOptions Descriptions Page2.FAX(Continued)0.TEL SERV

3 - 8 ON-SCREEN PROGRAMMINGTo access the menu, press Menu/Set. Main Menu Submenu Menu SelectionsOptions Descriptions Page4. PHOTOCAPTURE1.PRINT QUA

iiiNotice - Disclaimer of Warranties(USA and Canada)BROTHER’S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER’S

ON-SCREEN PROGRAMMING 3 - 9To access the menu, press Menu/Set. Main Menu Submenu Menu SelectionsOptions Descriptions Page5.TEST PRINT ———You can pr

4 - 1 INITIAL SETUP44Initial setupGetting startedSetting the Paper TypeSet the MFC for the type of paper you are using.1Press Menu/Set, 1, 1.2Press

INITIAL SETUP 4 - 2Setting the Paper SizeYou can use two sizes of paper for printing your faxes and copies-letter and legal. When you change the type

4 - 3 INITIAL SETUPSetting the Station IDYou should store your name or company name and fax and telephone number to be printed on all fax pages that y

INITIAL SETUP 4 - 4Entering textWhen you are setting certain functions, such as the Station ID, you may need to type text into the MFC. Most number ke

4 - 5 INITIAL SETUPSetting the Ring Volume1Press Menu/Set, 1, 5, 1.2Press or to select (OFF, LOW, MED, or HIGH). Press Menu/Set.3Press Stop/Exit.

INITIAL SETUP 4 - 6Setting the Beeper VolumeYou can set the beeper volume to LOW, MED, HIGH or OFF. The default (original) setting is LOW. When the be

4 - 7 INITIAL SETUPTurning on Automatic Daylight Savings TimeYou can set the MFC to change automatically for Daylight Savings Time. It will reset itse

SETUP RECEIVE 5 - 155Setup ReceiveBasic receiving operationsChoosing the Receive ModeThere are four different Receive Modes for your MFC. You can ch

5 - 2 SETUP RECEIVETo select or change your Receive Mode Press Receive Mode repeatedly until your new selection appears. After three seconds the LCD s

ivBrother® One Year Limited Warranty and Replacement Service(USA only)Who is covered:•This limited warranty ("warranty") is givenonly to the

SETUP RECEIVE 5 - 3Setting the F/T Ring Time (FAX/TEL mode only)If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the MFC will si

5 - 4 SETUP RECEIVEEasy Receive When you use this feature, you don’t have to press Fax Start when you answer a fax call. Selecting ON allows the MFC t

SETUP RECEIVE 5 - 5Advanced receiving operationsOperation from extension telephonesIf you answer a fax call on an extension or external telephone in t

5 - 6 SETUP RECEIVEChanging the remote codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is 51. The preset

SETUP RECEIVE 5 - 7PollingPolling is the process of retrieving faxes from another fax machine. You can use your MFC to ’poll’ other machines, or you c

5 - 8 SETUP RECEIVECanceling a scheduled jobYou can cancel tasks you’ve scheduled, such as a Delayed Fax or Polling Transmit. (See Canceling a job in

SETUP RECEIVE 5 - 9Telephone servicesYour MFC supports the Distinctive Ring telephone service that some telephone companies offer.Distinctive RingBrot

5 - 10 SETUP RECEIVEDo you have Voice Mail?If you have Voice Mail on the phone line you will install your new MFC on, there is a strong possibility th

SETUP RECEIVE 5 - 11 The MFC will only answer calls to its registered number. The first two rings are silent on the fax machine. This is because the f

6 - 1 SETUP SEND66Setup SendBefore you beginBefore you can begin sending faxes, make sure you read all the instructions and cautions listed for puttin

vBrother® One Year Limited Warranty and Replacement Service(USA only)conform to the manufacturer's specificationsfor new product/parts. The repai

SETUP SEND 6 - 21Unfold the ADF Document Support.2Unfold the ADF Document Output Support Extension.3Fan the pages well and stagger them at an angle. M

6 - 3 SETUP SENDSetting the special media leverThis is to feed special types of originals (such as thin paper, thick paper, coated paper or glossy pap

SETUP SEND 6 - 4Faxing from the scanner glassYou can use the scanner glass to fax pages of a book or one page at a time. Originals can be letter or A4

6 - 5 SETUP SENDBasic sending operationsContrastIf your original is very light or very dark, you may want to set the contrast.Use S.LIGHT to send a ve

SETUP SEND 6 - 6Fax resolutionWhen you have an original in the ADF or on the scanner glass you can use the Fax Resolution key to change the setting te

6 - 7 SETUP SENDManual transmissionManual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. 1Place the orig

SETUP SEND 6 - 8Manual and automatic fax redialIf you’re sending a fax manually and the line is busy, press Redial/Pause and then press Fax Start to t

6 - 9 SETUP SENDReal Time TransmissionWhen you are sending a fax, the MFC will scan the originals into the memory before sending. Then, as soon as the

SETUP SEND 6 - 10Checking job statusCheck which jobs are still waiting in the memory to be sent. (If there are no jobs, the LCD shows NO JOB WAITING.)

6 - 11 SETUP SENDAdvanced sending operationsComposing the electronic Cover PageThe Cover Page is created at the receiving machine. Your Cover Page inc

viBROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)Pursuant to this limited warranty of 1 year from the date of purchase f

SETUP SEND 6 - 12Composing your own commentsYou can set up two comments of your own.1Press Menu/Set, 2, 2, 8.2Press or to choose 5 or 6 for your o

6 - 13 SETUP SENDCover page for the next fax onlyThis feature does not work without the Station ID. So make sure it has been set. (See Setting the Sta

SETUP SEND 6 - 14Send a cover page for all faxesThis feature does not work without the Station ID. So make sure it has been set. (See Setting the Stat

6 - 15 SETUP SENDOverseas ModeAfter you send a fax using this feature, the feature will turn itself off.1Place the original face up in the ADF, or fac

SETUP SEND 6 - 16Delayed Batch Transmission (Not available for color faxes)Before sending the delayed faxes, your MFC will economize by sorting all th

7 - 1 AUTO DIAL NUMBERS AND DIALING OPTIONS77Auto Dial numbers and Dialing optionsStoring numbers for easy dialingYou can set up your MFC to do two ty

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 2Changing Speed Dial numbersIf you try to store a Speed Dial number where a number is already stored, the LC

7 - 3 AUTO DIAL NUMBERS AND DIALING OPTIONSSetting up Groups for BroadcastingGroups allow you to send the same fax message to many fax numbers by pres

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 4Dialing optionsManual dialing with an external telephone Manual dialing means pressing all of the digits of

7 - 5 AUTO DIAL NUMBERS AND DIALING OPTIONSSpeed dialing1Place the original face up in the ADF, or face down on the scanner glass.2Press Search/Speed

viiSafety PrecautionsTo Use the MFC SafelyWARNINGThere are high voltage electrodes inside the MFC. Before you replace internal parts, clean the MFC o

AUTO DIAL NUMBERS AND DIALING OPTIONS 7 - 6Broadcasting (Not available for color faxes)Broadcasting is when the same fax message is automatically sent

7 - 7 AUTO DIAL NUMBERS AND DIALING OPTIONSPausePress Redial/Pause to insert a 3.5-second pause between numbers. If you are dialing overseas, you can

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES) 8 - 188Remote fax options (Not available for color faxes)Fax Forwarding/Paging Programming a Fax

8 - 2 REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)Programming your pager numberWhen Paging is selected, your MFC dials the pager number you’ve p

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES) 8 - 3Setting Fax StorageIf you set Fax Storage to ON, you will be able to retrieve fax messages fro

8 - 4 REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)Changing your remote access codeEnter your Remote Access Code when the MFC picks up your call,

REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES) 8 - 5Remote commandsFollow the commands below to access features when you are away from the machine

8 - 6 REMOTE FAX OPTIONS (NOT AVAILABLE FOR COLOR FAXES)Retrieving fax messages1Dial your fax number.2When your machine answers, immediately enter you

PRINTING REPORTS 9 - 199Printing ReportsMFC settings and activityYou need to set up the Transmission Verification Report and Activity Report Interva

9 - 2 PRINTING REPORTSSetting the Fax Activity Report IntervalYou can set the MFC to print activity reports at specific intervals (every 50 faxes, 6,